Accounts payable clerk (Creditors)

SUMMARY:
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POSITION INFO:

Job Title: Accounts Payable Clerk

Hours: Monday to Friday | 08:00 – 17:00
Department: Finance – Accounts Payable
Reports to: Accounts Payable Manager / Financial Controller

Role Summary:

Responsible for managing and reconciling allocated supplier accounts in a high-volume Accounts Payable environment. The role involves validating invoices, performing Excel-based checks, identifying discrepancies, and ensuring accurate processing within accounting systems. This position suits someone analytical, detail-oriented, and comfortable working with data and systems.

Key Responsibilities:

• Manage allocated supplier accounts end to end

• Validate supplier invoices against approved rates, delivery records and system data

• Use Excel to analyse costs, identify discrepancies and prevent duplicate invoicing

• Process approved invoices accurately in the accounting system

• Prepare monthly supplier reconciliations

• Allocate payments and issue remittances

• Resolve supplier and internal queries

• Maintain trackers, controls and supporting documentation

• Support other Accounts Payable tasks during peak periods

Minimum Requirements:

• Matric (tertiary qualification in Accounting or Finance advantageous)

• 1–3 years’ experience in an Accounts Payable / Creditors role

• Experience with accounting systems (Syspro or Pastel advantageous)

• Strong Excel skills essential, including:

  • VLOOKUP (mandatory)

  • Pivot Tables

  • Reconciliation and validation formulas

• Experience in high-volume invoice processing environments

Key Competencies:

• Strong analytical and problem-solving skills

• High attention to detail and accuracy

• Able to work under pressure and meet deadlines

• Adaptable and open to process improvement

• Strong communication skills and team-oriented

This role requires confidentiality, accountability and adherence to company policies. Duties may evolve in line with operational requirements.