Debtors & Creditors Clerk

SUMMARY:
Our client in the Wholesale Trade Industry is seeking a dedicated Debtors & Creditors Clerk to join their team based in Gqeberha/ Port Elizabeth.

POSITION INFO:
Main Duties and Key Responsibilities: 

(Creditors)

• Process supplier invoices, ensuring accuracy and proper authorisation.
• Match supplier invoices to purchase orders and delivery notes where applicable.
• Maintain and update the creditors ledger and schedule payments in line with agreed terms.
• Reconcile supplier statements and resolve discrepancies promptly.
• Respond to supplier queries professionally and on time.

• Generate and issue customer invoices accurately and on time.
• Monitor customer accounts to ensure collections are made in accordance with credit terms.
• Reconcile debtor accounts and follow up on overdue payments.
• Prepare and distribute monthly statements to customers.
• Handle queries from customers regarding billing and account discrepancies.

• Perform monthly reconciliations for both creditors and debtors.
• Prepare aging analyses and reports on outstanding balances.
• Support month-end and year-end financial closing processes with relevant documentation.
• Assist with cash flow forecasting by providing expected payment/receipt data.

• Maintain accurate financial records, filing systems, and documentation.
• Ensure compliance with internal controls, financial policies, and tax regulations (e.g., VAT).
• Support audit processes by preparing and providing required schedules and information.
• Assist with ad-hoc finance tasks and support other finance team members as needed.

• Matric (Grade 12) is required; a diploma or degree in Accounting, Finance, Bookkeeping, or related field is preferred.
• 3 + years’ experience in accounts receivable and payable, or combined creditors/debtors role is highly desirable.
• Strong knowledge of accounting principles, reconciliations, and financial reporting.
• Proficiency in accounting/ERP systems