Accounts Payable Supervisor - Germiston

SUMMARY:
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POSITION INFO:

ENVIRONMENT:

A leading School Supplies Retailer is looking for an Accounts Payable Supervisor to oversee the Accounts Payable function, ensuring accurate, timely and controlled processing of supplier invoices and payments. The role is responsible for supervising the accounts payable team, strengthening internal controls, improving processes, and ensuring compliance with company policies and financial procedures.

DUTIES:

Accounts Payable Management

• Supervise and manages the full Accounts Payable function
• Review supplier reconciliations and resolves queries timeously
• Ensure adherence to payment terms and optimises cash flow management
• Review rebates and discounts processed on supplier accounts to ensure accuracy, completeness, and timely recovery
• Ensure the AP system operates optimally and maintains accurate and up-to-date master data within the ERP module
• Review and release payment batches

Team Supervision & Development

• Lead, mentor, and develop the Accounts Payable team
• Allocate workload and ensures deadlines are met
• Review work for accuracy and completeness
• Conduct performance reviews and provides ongoing training

Payments & Cash Flow Control

• Prepare and reviews weekly and monthly payment schedules
• Submit weekly cash flow forecasts (daily at month-end)
• Ensure proper authorisation of all payments in line with delegation of authority
• Monitor aged creditors and proactively manages overdue accounts

Reporting and Month-End

• Assist with month-end and year-end closing processes
• Reconcile creditors ledger to the general ledger
• Ensure report submissions are accurate and timely
• Support audit requirements and provides necessary documentation
• Submit all reports timeously
• Build and maintain standard reports, dashboards, exception reports, and new reports

Internal Controls & Compliance

• Maintain strong internal controls within the Accounts Payable function
• Ensure compliance with company policies, tax regulations, and VAT requirements
• Monitor and prevent duplicate payments and irregular transactions
• Ensure proper document retention and maintains audit trails
• Ensure data is audit-ready at all times, with complete and accurate supporting documentation
• Ensure external auditors are provided with required information timeously and efficiently

Process Optimisation & Projects

• Identify process improvement opportunities across the Accounts Payable function
• Standardise procedures and implements best practices
• Play a key role in automation and system efficiency initiatives
• Play a key role in implementing updates and process improvements

REQUIREMENTS:

Qualifications & Experience

• Holds a Diploma or Degree in Accounting or Finance (preferred)
• Has 5+ years’ experience in Accounts Payable
• Has 3+ years’ experience in a supervisory or team lead role
• Has experience working with ERP systems

ATTRIBUTES:

• Strong leadership and supervisory skills
• High attention to detail and accuracy
• Strong Excel and systems skills
• Strong analytical and problem-solving ability
• Excellent communication and stakeholder management skills
• Ability to work under pressure and meet strict deadlines
• Strong systems and Excel proficiency