Accounts Payable Supervisor

Position Title: Accounts Payable Supervisor

Role Purpose

To oversee the Accounts Payable function, ensuring accurate, timely and controlled processing of supplier invoices and payments. The role is responsible for supervising the AP team, strengthening internal controls, improving processes, and ensuring compliance with company policies and financial procedures.

Key Responsibilities

1. Accounts Payable Management

• Supervise and manage the full Accounts Payable function.

•Review supplier reconciliations and resolve queries timeously.

•Ensure adherence to payment terms and optimise cash flow management.

•Review the rebates and discounts processed on Supplier accounts to ensure accuracy, completeness and timely recovery.

•Ensure the AP system is working optimally and master data for AP system and the ERP module is accurate and up to date

•Review and release payment batches

2. Team Supervision & Development

•Lead, mentor and develop the Accounts Payable team.

•Allocate workload and ensure deadlines are met.

•Review work for accuracy and completeness.

•Conduct performance reviews and provide ongoing training.

3. Payments & Cash Flow Control

•Prepare and review weekly/monthly payment schedules.

•Submit weekly cashflow forecasts. (at month end – daily)

•Ensure proper authorisation of all payments in line with delegation of authority.

•Monitor aged creditors and manage overdue accounts proactively.

4. Reporting and Month-End

•Assist with month-end and year-end closing processes.

•Reconcile creditors ledger to the general ledger.

•Report submission to be accurate and timely.

•Support audit requirements and provide necessary documentation.

•Submit all reports timeously.

•Build and maintain standard reports, dashboards, exception and new reports

5. Internal Controls & Compliance

•Maintain strong internal controls within the AP function.

•Ensure compliance with company policies, tax regulations and VAT requirements.

•Monitor and prevent duplicate payments and irregular transactions.

•Ensure proper document retention and audit trails.

•Ensure data is audit-ready at all times, with complete and accurate supporting documentation.

•Ensure external auditors are provided with required information timeously and efficiently.

6. Process Optimisation & Projects

•Identify process improvement opportunities across the AP function.

•Standardise procedures and implement best practices.

•Key role in automation and system efficiencies.

•Key role in implementing updates and improvements.

Key Competencies

•Strong leadership and supervisory skills

•High attention to detail and accuracy

•Strong analytical and problem-solving ability

•Excellent communication and stakeholder management skills

•Ability to work under pressure and meet strict deadlines

•Strong systems and Excel proficiency

Qualifications & Experience

•Diploma/Degree in Accounting or Finance (preferred)

•5+ years’ experience in Accounts Payable

•3+ years in a supervisory or team lead role

•Experience with ERP systems