Accounts Payable Clerk

SUMMARY:
Are you a detail-driven Accounts Payable Clerk who takes pride in accurate reconciliations, strong supplier relationships, and on-time payments?

POSITION INFO:
My client is looking for a detail-oriented and proactive Accounts Payable Clerk to support the smooth and accurate operation of the accounts payable function.

The successful candidate will play a key role in supplier management, reconciliations, and month-end processes while ensuring compliance with company policies and procedures.

This role is based in Milnerton, Western Cape.

Key Responsibilities:

• Ensure the accounts payable function runs efficiently, accurately, and within agreed timelines.
• Reconcile all creditor accounts on a monthly basis and resolve any discrepancies timeously.
• Process month-end accruals for outstanding supplier invoices.
• Build and maintain strong working relationships with suppliers to support service delivery and reduce turnaround times.
• Process intercompany invoices and related accruals in line with internal deadlines.
• Manage purchase orders, including reviewing long-outstanding POs to confirm validity and closure.
• Prepare payment packs and banking documentation accurately and submit payments within required timeframes.
• Communicate all upcoming and expected payments to the Accountant to support cash flow planning and forecasting.
• Maintain and update supplier banking details on the electronic banking platform.
• Capture fixed asset invoices correctly and ensure payments comply with the company’s fixed asset acquisition policies.
• Review controlled stationery reconciliations and process related journal entries within deadlines.
• Ensure insurance claims are processed promptly and that all required supporting documentation is completed and submitted.
• Review petty cash reconciliations and general ledger accounts, processing reallocations where necessary.
• Monitor expenditure and highlight any unusual spend or potential cost-saving opportunities.
• Maintain an accurate supplier database, including B-BBEE certificates, and assist with the preparation of quarterly B-BBEE scorecard reports.
• Adhere to all company policies, procedures, and internal controls.

• Grade 12 with a relevant accounting diploma or degree.
• Minimum of 2 years’ experience in an accounts payable, creditors clerk, or bookkeeping role (advantageous).