Accounts Payable Clerk

SUMMARY:
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POSITION INFO:

REQUIREMENTS

• Diploma in Accounting or Certificate in Bookkeeping
• At least 2-3 years of relevant experience in applying job-related concepts, techniques and processes as required
• Strong interpersonal and communication skills
• Computer literacy
• Ability to work under pressure and meet deadlines

RESPONSIBILITIES

• Accurately and timeously process invoices and reconcile vendor statements with information in the ERP system before payments are processed
• Capture invoices, debit and credit notes and match them with relevant supplier documents (inter-company and external)
• Perform creditors/ supplier reconciliations before payments are processed
• Resolve supplier queries within a reasonable timeframe
• Draft monthly supplier payment schedules
• Assist with purchase order requisitions where required, and the matching of vendor invoices against payment processed
• Assist with monthly reporting and provide support to obtain the required information
• Verify the banking details of suppliers by comparing the details as per the invoice/ statement to the details loaded on the beneficiary list
• Verify that the VAT number, name, etc., are correct on the vendor invoice, and that the invoice complies with the SARS requirements
• Ensure open communication between various departments to ensure that invoices are processed within the required time frames
• Ensure that invoices are processed to the correct G/L account and department/ cost centre (proactively interrogate PO information and obtain guidance where necessary)
• Provide useful and clear descriptions when processing invoices to enable easy interrogation of data without the need to refer to manual source documents
• Assist with annual audits by providing the correct information as required
• Ensure month-end tasks are carried out within the required timeframe to ensure on-time closure of month-end activities