Accounts Payable Clerk – Stellenbosch

SUMMARY:
Accounts Payable Clerk – R27 000 p/m CTC - Stellenbosch

POSITION INFO:

Established wine distributor is looking for a competent Creditors clerk to join their Finance team based in Stellenbosch. They are a high-performance, detail-driven team, and we are therefore looking for a candidate who is not only technically competent but also highly reliable, organised, and capable of operating in a fast-paced environment with a strong commitment to accuracy.

The successful candidate will be responsible for the full accounts payable function for assigned suppliers, including invoice processing, reconciliations, payment preparation, and maintaining accurate vendor records. The role requires close collaboration with internal teams and suppliers to ensure smooth and compliant financial operations.

Key Responsibilities

Accounts Payable Processing

• Manage the full accounts payable function for assigned suppliers.
• Ensure all supplier invoices are correctly authorised, coded, and accurately captured.
• Match invoices to purchase orders and goods received notes.
• Identify and prevent duplicate or incorrect payments.
• Prepare payment batches and remittance advices for approval and release.
• Reconcile supplier statements to the accounting ledger and follow up on outstanding items.
• Monitor the supplier age analysis and flag overdue accounts or discrepancies.
• Identify opportunities for settlement discounts and support favourable payment term negotiations where possible.

Vendor Administration

• Initiate vendor onboarding, updates, and credit applications.
• Maintain accurate and up-to-date supplier records in line with internal controls.
• Ensure all supporting documentation is filed systematically and in accordance with audit requirements.

Collaboration & Support

• Liaise with internal departments to resolve invoice discrepancies and ensure payment readiness.
• Engage with suppliers to address queries professionally and timeously.
• Provide general administrative and operational support to the finance team as required.

Key requirements include:

• Minimum Matric (NQF Level 4) and a relevant tertiary qualification in Finance, Accounting, or Bookkeeping
• At least 5 years’ experience in a similar accounts payable/creditors role
• Strong attention to detail and accuracy
• Solid organisational and time management skills
• Proficiency in Microsoft Office (particularly Excel) and Syspro and/or TrailD systems
• Strong interpersonal and communication skills
• Fluent in both English and Afrikaans (spoken and written)

Advantageous experience:

• Experience with foreign payments or multi-currency environments

If you meet the criteria, please email your updated MS Word CV to   asap