ADMINISTRATIVE SUPERVISOR

Recruiter:

Michelle Taylor Recruitment

Job Ref:

MTR-CT-AS-215

Date posted:

Thursday, May 21, 2026

Location:

Cape Town, South Africa

Salary:

R400 000 - R500 000 PA

SUMMARY:
Seeking an experienced Admin Supervisor for Cape Town branch to manage and take ownership of the Cape Town branch administration, financial processes and stock control.

POSITION INFO:

Key Responsibilities

Ensure all subordinates have the skills and knowledge to carry out their functions efficiently and effectively.
Ensure positive contributions to the department’s performance by setting objectives, coaching, counselling and performance management.
Ensure compliance with the company’s policies and procedures.
Complete and submit all daily, weekly and monthly reports accurately and timeously.
Maintain and update rentals fleet descriptions and grading details on the ERP system.
Ensure all customer documents, lease agreements and payments are in place prior to dispatching units.
Manage billing process including pre-billing, escalations, credit notes and off-hire notices.
Ensure that all units are billed as per relevant lease agreement.
Maintain units-not-billing report.
Ensure timeous resolution of queries – internal, clients/debtors and suppliers.
Facilitate preparation and submission of insurance claims.
Ensure stock counts are accurately and timeously completed and maintained on the ERP system.
Process delivery and return documentation within agreed time frame.
Ensure that the transport and siting accounts are maintained and reconciled monthly.
Process purchase orders and ensure that transport and siting rates are correct.
Ensure compliance with company/client SHEQ code of conduct and all statutory regulations.
Ensure good housekeeping standards are always maintained.

MINIMUM QUALIFICATION:

Matric (Grade 12)
Diploma/Degree in Stock Control/ Logistics/ Admin

MINIMUM EXPERIENCE:

Minimum 3 to 5 years relevant experience.

KNOWLEDGE & SKILLS:

ERP and MS Office package skills.
Good communication skills.
Energetic, target driven and adaptable.
Administrative skills.
Good planning and organizing skills.
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