Wage Administrator

SUMMARY:
A well-established clothing manufacturing company with ±300 staff is seeking an experienced Wage Administrator to join their team. If you're highly accurate, deadline-driven, and know your way around a weekly wage run on Pastel Payroll, we want to hear from you.

POSITION INFO:
Key Responsibilities

• Process weekly and/or monthly wages for all hourly-paid and salaried staff on Pastel Payroll
• Capture and verify clock card/biometric time and attendance data, including overtime, Sunday work, public holidays, and shift differentials
• Calculate and process leave (annual, sick, family responsibility), absenteeism, and short-time in line with BCEA and Bargaining Council requirements
• Administer new engagements, terminations, transfers, and salary/rate changes on the payroll system
• Ensure accurate deductions: PAYE, UIF, SDL, garnishee orders, union subscriptions, provident/pension fund contributions, and other statutory or voluntary deductions
• Reconcile payroll to general ledger monthly; resolve discrepancies with Finance
• Generate and submit statutory returns (EMP201, UIF declarations) and assist with EMP501 reconciliations
• Prepare IRP5/IT3(a) certificates at tax year-end
• Maintain accurate, POPIA-compliant employee records (personal information, banking details, tax numbers)
• Respond to employee payslip queries and resolve them within agreed turnaround times
• Assist with Workmen's Compensation (COIDA) submissions and UIF claims (UI-19, UI-2.7)
• Support internal and external payroll audits with documentation and reporting

Minimum Requirements

• Grade 12 / Matric; a payroll or bookkeeping qualification advantageous
• Minimum 3–5 years' wage/payroll administration experience, ideally within a manufacturing or clothing/textile environment
• Proven working experience on Pastel Payroll (essential)
• Experience processing high-volume, weekly-paid hourly workforces
• Strong Excel skills
• High level of accuracy, confidentiality, and deadline management
• Own transport advantageous