Divisional Payroll Administrator

Recruiter:

Red Ember Recruitment

Job Ref:

644624000026517012

Date posted:

Friday, October 2, 2026

Location:

Durban, South Africa

SUMMARY:
-

POSITION INFO:

Red Ember is seeking a Divisional Payroll Administrator, based in Durban, KZN, to join our client’s team. Divisional Payroll Administrator will be assisting in managing divisional employment costs and supports the payroll processing function, including accurate wage payments, basic reporting, and compliance with relevant legislation affecting the employer/employee relationship.

Accurate Payment of Employees

Assist with processing of Permanent and Temporary Wage employee payrolls within the division
Support the verification of employee costs to ensure accurate and compliant payroll
Apply prescribed procedures to ensure payroll accuracy
Assist with preparation of monthly Wage journals for review by the Divisional Payroll Manager

Payroll Reporting Support

Assist in compiling basic payroll reports for the Divisional Payroll Manager
Support the preparation of Divisional Wage Cost reports (MOM, QTQ, YOY variances)
Assist with ETI tracking and measurement data
Support the preparation of data for Payroll Flash reports

Compliance & Governance Support

Assist in ensuring payroll processes comply with relevant policies, procedures, and legislation
Support internal and external payroll audit preparations
Assist with archiving and filing of Wage documents and paperwork
Flag any non-compliance or anomalies to the Divisional Payroll Manager

Operational Wage & Workforce Administration

Assist with Time & Attendance data verification for Contractual Temps
Support leave balance tracking and distribution to relevant stakeholders
Assist with monitoring of leave costs, leave credits, and leave replacements
Flag exceptions including TEMPs employed longer than 3 months, late terminations, and excessive overtime
Assist with verification of allowances, rate of pay comparisons, and foreign national work permit accuracy
Support TEMP onboarding accuracy checks
Assist with headcount and staff movement reporting (new hires, terminations, promotions, transfers)

Training & Development

Participate in weekly Wage Administrator training sessions in line with the National Payroll training schedule
Apply learning to daily payroll tasks under the supervision of the Divisional Payroll Manager

Meetings & Communication

Attend operational payroll meetings within the division
Support preparation of feedback for GM and Finance Manager meetings
Escalate payroll queries to the Divisional Payroll Manager timeously

Requirements

Payroll Diploma or Diploma/Degree in Finance (advantageous)

South African Payroll Association (SAPA) membership or certification advantageous

Grade 12 (Matric) — Mathematics or Accounting advantageous

Code 08

Minimum 3-5 years payroll administration experience, with exposure to payroll processing, basic reconciliations, UIF, PAYE, ETI, and payroll compliance

Basic understanding of BCEA, LRA, UIF, COIDA, SARS PAYE, ETI, and 4th Schedule to the Income Tax Act

MS Excel (Intermediate), MS Outlook, SAGE 300 people exposure advantageous

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