SUMMARY:
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POSITION INFO:
Our Client based in Ottery, Cape Town is looking to appoint a Vendor Coordinator. As the Vendor Coordinator, you will report to the Vendor Performance Manager.
Requirements:
- A Matric qualification.
- Strong problem-solving and solution-generation skills.
- Excellent attention to detail.
- Good verbal and written communication skills.
- Strong self-motivation and a proactive approach to completing tasks.
- Prior experience with relevant systems.
- Sound analytical skills, personal integrity, and self-discipline.
- Ability to work independently and show initiative.
- Strong interpersonal skills with the ability to communicate effectively at all levels.
- Solid planning and organising capabilities, including multitasking and working well under pressure.
- A friendly demeanour and the ability to think quickly in dynamic situations.
- Demonstrated organisational skills and a strong sense of accountability.
- A relationship-oriented mindset with the ability to work effectively as part of a team.
Responsibilities:
- Execute and maintain raw material stock codes, including the creation of new codes, updating descriptions, and placing codes on hold when necessary.
- Maintain raw material databases by collecting relevant system data, capturing product images, and ensuring records are up to date.
- Collaborate with the Vendor Performance Manager to ensure that raw material specifications and inspection plans are accurate, current, and properly filed.
- Update and maintain comprehensive raw material catalogues.
- Collect and file supplier questionnaires in an organised and accessible manner.
- Update the supplier Risk Assessment Matrix regularly to reflect any changes.
- Track the expiry dates of all supplier and raw material-related documentation (including certificates, questionnaires, and declarations), request updated documents when needed, and ensure appropriate filing.
- Maintain the External Document Control Register for all raw material certificates.
- Coordinate the collection of non-conforming stock by suppliers to ensure prompt removal from the rejected warehouse as soon as possible.
- Arrange couriers for supplier-related sample deliveries when required.
- Assist the Vendor Performance Manager in the communication and administration of supplier non-conformances and initiate the SCAR process where recurring issues arise, in line with the Quality Management System (QMS).
- Liaise with the Quality Control (QC) team to confirm that all suppliers meet the required documentation standards, such as Certificates of Compliance (COC), Certificates of Analysis (COA), and packing lists.
- Provide support to the Vendor Performance Manager as needed, contributing to the development and maintenance of a world-class supplier base that enhances the organisation’s competitive advantage.
