Travel Coordinator

SUMMARY:
Our client, an innovative and fast-growing technology company, is seeking a highly organised and proactive Travel Coordinator to join their team. This is an excellent opportunity for an experienced travel professional who thrives in a fast-paced environment and enjoys coordinating complex travel arrangements while providing exceptional administrative and front-office support.

POSITION INFO:
Key Responsibilities

Travel Coordination

• Coordinate all domestic and international travel arrangements, including flights, accommodation, transport and travel itineraries.
• Manage visa applications and ensure all travel documentation complies with international requirements.
• Process and reconcile travel expenses and ensure adherence to company travel policies and budgets.
• Act as the primary point of contact for all travel-related enquiries, including urgent travel changes and after-hours emergencies.

• Provide professional reception support and ensure a welcoming experience for visitors, clients and suppliers.
• Coordinate visitor access, meeting room bookings and front-office administration.
• Assist with reception duties during periods of absence or increased operational requirements.

• Provide administrative support to management and assist with day-to-day office operations.
• Coordinate meetings and administrative activities across departments.
• Assist with the planning and coordination of company events, staff functions and employee engagement initiatives.
• Maintain a professional, organised and efficient office environment.

• Higher Certificate in Office Administration, Business Administration, Management Assistance or a related qualification.
• Minimum 3–5 years' experience in a dedicated travel coordination role.
• Proven experience arranging both domestic and international business travel.
• Experience coordinating visa applications and travel documentation.
• Experience managing travel expense reconciliations and reporting.
• Previous reception or front-office experience.
• Strong administrative and organisational skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office 365.
• Valid driver's licence and own reliable transport.

• Experience supporting multiple departments or international teams.
• Experience planning and coordinating corporate events and functions.
• Previous experience working within a professional corporate environment.

• Highly organised with exceptional attention to detail.
• Professional, friendly and confident when interacting with employees, clients and visitors.
• Able to manage multiple priorities while remaining calm under pressure.
• Proactive, resourceful and solutions driven.
• Comfortable working independently while collaborating effectively with various departments.
• Flexible and willing to assist with urgent travel arrangements outside of normal office hours when required.

• A competitive salary.
• The opportunity to work in an innovative, high-growth technology environment.
• Exposure to international travel coordination and global business operations.
• A collaborative and supportive team culture.
• Opportunities for professional growth and development