Temporary Financial Accountant (7 Months Contract)

SUMMARY:
Daily review of administrative and legal invoices captured on SAGE X3 by the Accounts Assistant, in line with the approved Invoice Checklist and timelines.

POSITION INFO:

Skills & Experience:

• Bachelor’s degree in commerce, honours an added advantage and articles.
• 5 years or more experience in financial accounting and reporting.
• Knowledge of Sage X3.
• Sound knowledge of GRAP/IFRS, PFMA and Treasury Regulations.
• Financial acumen
• MS Office (excellent MS EXCEL)

Key accountabilities (but not limited to the following):

1. Invoice and Accounts Payable Oversight

• Daily review of administrative and legal invoices captured on SAGE X3 by the Accounts Assistant, in line with the approved Invoice Checklist and timelines.
• Verification of completeness and accuracy of supporting documents before payment processing.

2. Review of Creditors Reconciliations and Age Analysis Clearing

• Review monthly supplier reconciliations prepared by the Finance Clerk and Accounts Assistant, ensuring accuracy between supplier statements and ledger balances.
• Authorise corrective actions where required, including processing of credit notes, missing invoices, or journal adjustments.

3. Year-End Preparation and Audit Support

• Process year-end accounting entries and assist with the preparation of supporting schedules.
• Provide timely responses to audit requests and queries to ensure efficient audit closure and prevent repeat findings.

4. Document Management and System Compliance

• Ensure proper filing of reviewed and paid invoices.
• Compile and maintain the System Migration Audit File, with evidence of review and sign-offs.

5. Invoice Management and Compliance Monitoring

• Review explanations for invoices paid beyond 20 days and follow up on unresolved queries to ensure compliance with APP targets.

6. General Support and Process Improvement

• Collaborate with other departments to obtain required information and facilitate smooth workflow processes.
• Identify and implement process improvements and efficiency initiatives within the Finance Division.
• Uphold confidentiality and data protection standards in all finance-related processes.

Personality Attributes/Behaviours:

• Time management
• Planning and organising
• Information monitoring
• Teamwork
• Attention to detail
• Integrity