Temporary Finance Clerk (10 Months Contract)

SUMMARY:
Temporary Finance Clerk (10 Months Contract)

POSITION INFO:

Skills & Experience:

• A Diploma in Accounting OR relevant field. A degree in Accounting would be  advantageous.
• Must have 2 to 3 years working experience in an accounting and finance environment.
• Preference will be given to candidates who have had training and experience in Sage X3
• Proficiency in Excel and MS Word are prerequisites.
• Knowledge of relevant public service legislation and Treasury Regulations pertaining to finance.
• Have strong administrative background and good organizational skills and abilities.
• Computer literacy, effective communication and interpersonal skills are necessary requirements.
• When required, be willing to work extra hours
• Ability to work in a deadline driven environment which requires extended working hours at times.
• High level of numeracy.

Key accountabilities (but not limited to the following):

1. Payment Processing and Banking

• Daily loading of all approved payments to service providers and other non-payroll stakeholders on the banking platform (including committee members, customer refunds, and ad hoc payments).
• Preparation of payment advices reconciling supplier ledger balances to supplier statements.
• Verification of contract milestones against purchase order values for contract-related payments.
• Compilation of payment packs for approval and submission to payment approvers.

2. Cashbook Capturing and Penalties Register Maintenance

• Weekly capturing of Current Account cashbook receipts and payments.
• Monthly capturing of Penalties Account cashbook receipts and payments.
• Preparation of penalties interest calculations and updating of the Penalties Register on SAGE X3.

3. Creditors Reconciliations and Age Analysis Clearing

• Monthly reconciliation of supplier statements against the supplier ledger on SAGE X3.
• Identification and resolution of reconciling items through processing of corrective credit notes, invoices, or journals.

4. Matching of Invoices to Payments

• Manual reconciliation of bank payments with supplier invoices on SAGE X3 to ensure accurate clearing of supplier balances.

5. Related Parties Management

• Maintenance and reconciliation of related party balances to support disclosures in the Annual Financial Statements.

6. Audit Support

• Responding to internal and external audit requests by providing supporting documentation and explanations in a timely manner to avoid repeat audit findings.

7. Document and Invoice Management

• Filing of reviewed and paid invoices and compilation of the System Migration Audit File with supporting evidence of review and approval.
• Updating of the invoice tracker with payment dates and providing explanations for invoices paid beyond 20 days.
• Follow-up on unresolved invoice-related queries to ensure timely resolution.

8. General Finance Support

• Collaboration with other departments to obtain necessary documentation for payment and reporting purposes.
• Identification of process improvements and efficiency opportunities within the Finance Division.
• Adherence to confidentiality and data protection protocols when handling financial and supplier information.

Personality Attributes/Behaviours:

• Attention to detail.
• Planning and organising.
• Quality orientation.
• Conflict handling
• Time Management
• Integrity
• Ability to work in a highly pressurised environment.
• Team player