SUMMARY:
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POSITION INFO:
Overview
Our client in the retail, hospitality industry is seeking a Temp Finance clerk. The successful incumbent will be responsible for recording and maintaining the business’s financial transactions, including purchases, expenses, sales revenue, invoices, and payments. The function includes handling accounts of creditors, i.e., processing and allocating payments, updating account information, and resolving any issues that arise in connection with these accounts. The function also includes the accounts receivable function ie. ensuring accurate and timely processing of sales transactions and reconciliations and resolving any issues that arise in connection with these debts. This role works closely with the Bookkeeper and Accountant and interacts with Creditors and Debtors Clerks.
Minimum Requirements
- Grade 12 / Matric
- 2 years’ experience within a similar role
- Previous experience in the Quick Service Restaurant industry is an advantage
Job Responsibilities
- Paperwork Management: Obtaining all necessary paperwork from stores daily, ensuring cash-up sheets are scanned and signed off.
- Sales and Banking Reconciliation: Importing sales data from the Point of Sale (POS) system into Acumatica, matching these sales with corresponding banking transactions, and investigating and resolving any differences found in the debtors clearing account.
- Month-End Reconciliation: Performing month-end reconciliation of the debtors clearing accounts, specifically for cash, card, and other payment methods.
- Invoice Processing: Accurately capturing and processing supplier invoices into the accounting system, ensuring correct procedures are followed.
- Reconciliations: Preparing and performing creditors reconciliations between the General Ledger (GL) and supplier statements to ensure accuracy and completeness, including intercompany accounts.
- Payment Processing: Preparing supplier payments, ensuring the correct amounts are paid accurately and on time.
- Payment Communication: Receiving and sending Proof of Payment (POP) along with remittance advice to suppliers.
- Staff Support: Reimbursing staff, capturing and recording staff support documentation, and managing staff transport/allowance payments.
- Policy and Procedure Adherence: Ensuring that relevant policies and procedures are followed by the team.
- Project Involvement: Assisting projects, loading them onto Acumatic, and following the Purchase Order (PO) project processes.
- Filing
- Financial Transaction Management: Import bank transactions in Acumatica, match banking transactions, perform bank reconciliations, and monitor bank balances.
- Supplier and Creditor Management: Review creditors recons, ensure accurate supplier payments, manage the supplier application process, and load payments onto the banking platform.
- Audit and Compliance: Assist with audit readiness and queries, ensure all certificates and licensing are in place.
- Provides and receives information from Creditors, Debtors, Clerks, and suppliers
- Queries from suppliers and stores
- Reconciling Items investigations.
- Invoice accuracy. Queries from Operations Managers and stores
- Matching sales data
- Identifying and investigating discrepancies. Queries from suppliers and debtors.
- Correct allocation of financial transactions
