Technical Proposal Writer

SUMMARY:
Our client is seeking a skilled Technical Proposal Writer to join their team in Bellville, Cape Town. This permanent, full-time position is ideal for a detail-oriented professional with experience in proposal writing, bid writing, tender submissions, technical documentation, or professional communications. The successful candidate will be responsible for developing proposal responses, creating technical documentation, managing content libraries, and translating complex information into clear, accurate, and compelling content.

POSITION INFO:
Location:
Bellville, Cape Town, Western Cape
Requirements:

• Bachelor's Degree in English, Communications, Journalism, Technical Communication, Engineering, Information Technology, Computer Science, or a related field
• Minimum 3 years' professional writing experience
• Experience in Technical Writing, Proposal Writing, Bid Writing, Tender Writing, Grant Writing, Research Writing, Policy Writing, Legal Writing, Medical Writing, Journalism, or similar professional writing environments
• Excellent written English with exceptional grammar, editing, proofreading, and communication skills
• Strong research and information-gathering abilities
• Ability to simplify and communicate complex technical concepts to technical and non-technical audiences
• Experience managing multiple projects and deadlines
• Strong attention to detail and commitment to accuracy
• Proficiency in Microsoft Office and Google Workspace
• Experience using document collaboration and version-control tools
• Experience with technical documentation, user manuals, SOPs, work instructions, or product documentation advantageous
• Experience responding to RFPs, RFIs, RFQs, tenders, bids, or procurement documentation advantageous
• Experience within technology, engineering, software, SaaS, telecommunications, infrastructure, or public sector environments advantageous
• Familiarity with Adobe Acrobat, Canva, or similar documentation tools advantageous
• Strong organisational and project coordination skills
• Valid South African passport or ability to obtain one
• Reliable transport and ability to work from the Bellville office daily
• Willingness to work adjusted hours to collaborate with international teams

• Create, maintain, and update technical documentation, including:
  • User guides
  • Installation manuals
  • Quick-start guides
  • Product documentation
  • Training materials
  • Standard operating procedures (SOPs)
  • Work instructions
• Research, gather, validate, and organise technical information from subject matter experts and stakeholders
• Translate complex technical concepts into clear, concise, and user-friendly content
• Identify documentation gaps and develop new content where required
• Prepare and submit responses to:
  • Requests for Proposals (RFPs)
  • Requests for Information (RFIs)
  • Requests for Quotations (RFQs)
  • Tender submissions
  • Procurement opportunities
• Draft executive summaries, technical methodologies, proposal responses, and supporting documentation
• Review, proofread, edit, and fact-check all documentation for accuracy, consistency, and compliance
• Build and maintain a structured bid response and proposal content library
• Manage document templates, content repositories, and version control processes
• Support continuous improvement of documentation standards and knowledge management systems
• Collaborate with engineering, product, technical, and business teams to develop accurate content
• Ensure consistency in branding, terminology, formatting, and tone across all written materials
• Manage multiple projects while meeting deadlines and quality standards

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