Technical Administrator

SUMMARY:
An Internal Vacancy exists for Technical Administrator in the Technical Division based in Cape Town.

The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:

• General Project administrator duties.
• Financial accounting assistance where needed. 
• Supplier open order management.
• Weekly feedback on predictions versus actual invoicing.
• Weekly feedback on WIP liaising with project managers.
• Oversee project expenses.
• Invoicing.
• Manage and maintain replenishment of the security technology products purchased 
• Maintain stock levels within the required quantities set by the business; 
• Assist technical staff to complete their assignments on time; 
• Facilitate all technical related work on campus; 
• Create, update assign and complete job cards using the on-line system; 
• Investigate reported incidents before assigning; 
• Communicate with technical management team and provide feedback and updates on important issues; 
• Liaise with suppliers regarding outstanding equipment and stock items; 
• Provide statistics on outstanding issues; 
• Update filing system; 
• Ensure work conducted is done in a responsible and compliant manner and all requirements are met internally and externally; 
• Ensure minimum stock levels are kept and maintain inventory list; 
• Receives delivered supplies, materials and equipment and confirms delivered goods; 
• Match purchase orders to goods received; 
• Complete all necessary paperwork for stock items received and forward to supervisor; 
• Ensure all faulty equipment is taken in for repair; 
• Provide weekly and monthly reports of the inventory; 
• Conduct weekly cycle counts of inventory materials based on computer monitored re-order listing; 
• Conduct physical inventory count; 
• Assist with maintenance breakdown quotes and other quoting requirements 

• Minimum grade 12 or equivalent qualification;
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills, SAP and WebX 
• Professionalism
• Problem Solving
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail, Accuracy
• Discretion and Judgment, Patience