Team Assistant

SUMMARY:
Administrative support

POSITION INFO:

Job Purpose:

Provide administrative support for the smooth running of the unit/team, ensuring that the Head of Unit/ Team Leader is freed from any duties that might otherwise impede the effective execution of higher-level functions and responsibilities.

Qualifications and Requirements:

• Ability to communicate effectively (both orally and in writing) in English with a good working knowledge of the other language.
• A minimum of a Bachelor''''s degree in Business Management, Commerce, Business Administration, Communications, or a related discipline.
• Hold at least 4/5 years of relevant and practical experience in administrative and secretarial positions.
• Ability to perform multiple tasks, work with a multidisciplinary team.
• Proficiency in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, etc.).
• Knowledge of SAP 

Skill and Duties

• Providing secretarial services, participating in the preparation of documents, reports, letters.
• Process correspondence and tasks following the Bank''''s accepted formats and check on probable typographical errors, presentation, completeness, and procedural accuracy of all documents submitted to the Division Manager for authorisation, approval, or signature.
• Managing, monitoring, and archiving incoming and outgoing mails and documents.
• Schedule meetings for the Manager/Team, based on weekly schedules and agendas.
• Provide support and follow up on correspondence and routine administrative processes.
• Draft division meeting minutes.
• Organise travel for the Division Manager including tickets, hotel bookings, etc.
• Monitor deadlines for completion of routine and assigned tasks.
• Review and prioritise important correspondence and tasks for performance.
• Performing any other duties assigned by the line supervisor.