Supplier Accounts Administrator – Bellville

SUMMARY:
Do you have experience liaising with third-party suppliers to ensure that agreed rate structures are correctly applied?
 
This opportunity in Bellville works closely with the Financial Manager, Creditor Clerks and external service providers. A methodical team player with excellent communication & data capturing skills, and strong attention to detail is required for this role.
 
Exposure to Sage Evolution, Power BI, or AI-related tools is highly advantageous.

POSITION INFO:
REQUIREMENTS

• Matric, or related qualification
• 3-5 years Finance or Admin related experience
• Intermediate computer literacy (Windows, MS Word, Excel, Outlook)
• Intermediate to Advanced Excel skills are essential
• Pastel or similar system experience
• Exposure to working with Power BI / AI would be advantageous
• Excellent communication skills are essential (verbal and written)
• Strong attention to detail and methodical
• Good at following up with relevant parties and ensuring controls and solutions are implemented
• Excellent planning, organisational and time management skills
• Ability to work well under pressure and handle high volumes
• Understands the importance of deadlines
• Be prepared to work overtime from time to time if required

• Prepare and format monthly 3rd Party billing for verification against agreed rates
• Investigate billing discrepancies, submit queries and credit requests and track resolutions
• Maintain and update 3rd Party master data on the business operation system
• Verify that all 3rd Party charges are accurately billed to customers
• Investigate instances of reduced margins or under-recovery
• Reconcile 3rd Party billed volumes against Company Management System and raise queries where discrepancies arise
• Liaise with operations, 3rd Parties, management and relevant stakeholders regarding issues
• Ensure corrective measures are implemented and monitored daily
• Compile and submit monthly 3rd Party reports and summaries within deadlines
• Process 3rd Party invoices and reconcile supplier statements to company records
• Prepare payment summaries for review by the Financial Manager
• Assist with 3rd Party costings, comparisons and general administrative functions