Stock Controller Stores Assistant - Surgical Supplies Manufacturer – Pretoria

SUMMARY:
Stock Controller Stores Assistant - Surgical Supplies Manufacturer – Pretoria

POSITION INFO:

Job Description - Stock Controller Stores Assistant - Surgical Supplies Manufacturer – Pretoria - Updated

1. Purpose of Job (Job Summary)

• Maintaining good customer relations.

2. Requirements

2.1 Knowledge Required

• Good knowledge of stock management
• Basic spreadsheet and word processing knowledge
• Basic technical knowledge
• Housekeeping of stores
• Stock checking
• Deliveries management
• Customer management

2.2 Skills Required

• Interpersonal skills
• Basic mathematical skills
• Analytical mindset
• Sales and marketing

2.3 Attributes Required

• Honesty (sincerity, integrity, candour)
• Competence (decisions based on reason and moral principles)
• Fault recognition and solution-based thinking; reporting of faults
• Self-discipline

3. Inputs

• Customer orders and prostheses checklists
• Instrument checklists
• Work instructions for handling, storage, preservation, packaging, and delivery
• Relevant additional work instructions
• The Quality System
• Job cards
• Invoices
• Accounting software

4. Responsibility

4.1 Responsible For

• Preparing quotations
• Placing orders with the factory
• Creating sales orders
• Invoicing
• Stock control, back orders, and reconciliation of stock
• Checking instrument sets for functionality, completeness, and cleanliness
• Releasing and delivering goods to customers
• Coordinating product cleaning processes in line with work instructions
• Checking labelling when dispatching
• Packing loan sets according to checklists
• Determining and reporting missing instruments
• Relaying customer messages in line with system communication and documentation procedures
• Checking and removing expired products
• Booking and preparing courier orders (parcels, waybills, documentation)
• Filing sales orders and GRNs daily (sending for archiving)
• Checking drivers’ logs for returned PODs in conjunction with the debtor’s system
• Updating checklists in consultation with the Quality Assurance Manager
• Preparing customer orders by checklist
• General housekeeping in the Final Goods Store
• Receiving products into stores from the factory/imports (verifying against inspection and job cards)
• Maintaining price files (internal, hospital groups, order logistics)
• Controlling delivery books and internal order books
• Requesting purchase orders for services
• Dispatching products to suppliers for sterilization or outsourced work (ensuring correct documentation/photos if required)

4.2 Authority

• Reporting customer complaints, non-conformities, and corrective actions
• Reporting out-of-stock situations
• Reporting all quality-related problems
• Releasing products and instruments for dispatch

5. Additional / Ad Hoc Tasks

• Perform any and all reasonable tasks assigned.

Remuneration:

R20 000pm – R30 000pm basic commensurate with numerous factors such as experience, current earnings etc. All interested candidates to send their updated CV’s and their current/previous remuneration details to