Site Supervisor

SUMMARY:
Job Title: Site Supervisor / Administrator 
Location: Phoenix, Durban.

Job Overview:
We are looking for an organised, detail-driven Site Administrator/Supervisor to manage all administrative tasks on site. You will oversee day-to-day administration, including payroll inputs and the compliance of staff files, and act as the main support to the site manager and the client.

POSITION INFO:
Minimum Requirements:

• Matric / Grade 12.
• [1–3] years’ experience in site, HR or payroll administration.
• Working knowledge of payroll inputs, timesheets and statutory documents (UI19, IOD).
• Experience with biometric or time-and-attendance systems (advantageous).
• Proficient in MS Office, especially Excel.
• Strong attention to detail, with the ability to meet strict weekly deadlines.
• Good communication skills and the ability to handle confidential information.
• Knowledge of the POPI Act.

• Ensure all contracts and documents are completed, signed and compliant with company standards on the employee’s start date.
• Maintain organised, compliant employee packs. Bring all documents to the office within 3 days.
• Scan and save employee documents to the designated share drive folders within 3 days of the start date. Pack compliance is non-negotiable.
• Complete the candidate checklist for every employee and submit it to management for verification.
• Print contract packs as per client requirements.
• Collect timesheets, signed off by supervisors and the client, by 09h00 every Monday.
• Capture hours on the internal timesheet using the biometric report, cross-referencing manual timesheets where necessary.
• Submit internal timesheets with all supporting documents (leave forms, sick notes, change of banking details, AODs, etc.) to payroll by Tuesday COB.
• Assist with IOD documentation and follow up where necessary.
• Assign and maintain employee numbers per client, keeping the tracker up to date.
• Ensure funeral beneficiary forms are completed correctly, and add new employees (highlighted) to the data installation sheet for the office coordinator and site manager.
• Print and distribute payslips to all employees on Monday mornings.
• Request UI19s from head office payroll once an employee’s final payroll has been processed.