Site Administrator

SUMMARY:
Site Administrator
We are recruiting on behalf of one of our clients for an experienced Site Administrator to join a mining operation based in Burgersfort, Limpopo. The successful candidate will provide comprehensive administrative support to the mine site, ensuring the efficient day-to-day administration of operational activities. This role will support various departments, including Operations, Engineering, Maintenance, Procurement, Finance, and Health & Safety, while maintaining accurate documentation, coordinating site administration processes, and ensuring compliance with company policies and mining regulations. The ideal candidate will have previous experience working within the mining industry and possess a sound understanding of mining administration, document control, contractor management, procurement administration, and operational support. The successful incumbent must be highly organised, detail-oriented, able to work under pressure, and capable of maintaining a high level of professionalism and confidentiality.

POSITION INFO:
Minimum Requirements:

• National Diploma or Certificate in Business Administration, Office Administration, Management Assistant or a related qualification.
• Minimum 3–5 years' experience as a Site Administrator or in a similar role within the mining industry.
• Previous experience working on an operational mine site is essential.
• Experience supporting mining operations, engineering, maintenance, or processing departments.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel.
• Experience using SAP or a similar ERP system will be advantageous.
• Must be medically fit to work on a mine site.

• Provide comprehensive administrative support to the Mine Manager and operational departments.
• Coordinate daily office administration activities.
• Manage diaries, meetings, travel arrangements, and general correspondence where required.
• Prepare reports, presentations, and operational documentation.
• Maintain confidential filing systems and company records.

• Maintain controlled operational and project documentation.
• Register, distribute, and archive site documentation.
• Ensure document revisions are accurately managed.
• Maintain contractor and statutory documentation.
• Ensure document compliance during internal and external audits.

• Assist operational teams with administrative requirements.
• Compile daily, weekly, and monthly operational reports.
• Coordinate meetings and prepare agendas and minutes.
• Track action items and follow up with responsible stakeholders.
• Support production and maintenance reporting requirements.

• Raise purchase requisitions.
• Track purchase orders and supplier deliveries.
• Liaise with suppliers regarding outstanding orders.
• Assist with goods receipt administration.
• Maintain procurement documentation and records.

• Coordinate contractor onboarding documentation.
• Maintain contractor compliance records.
• Assist with contractor inductions and site access documentation.
• Maintain contractor registers.
• Support contractor payment administration where required.

• Maintain HSE records and documentation.
• Assist with safety meeting administration.
• Compile HSE reports and statistics.
• Support internal and external compliance audits.
• Ensure administrative compliance with company policies and mining regulations.

• Prepare daily, weekly, and monthly management reports.
• Compile meeting minutes and distribute action registers.
• Maintain administrative KPI reports.
• Assist management with presentations and operational reporting.

• Liaise with Operations, Engineering, Maintenance, Procurement, Finance, Human Resources, and HSE departments.
• Coordinate communication with contractors, suppliers, and external service providers.
• Maintain effective working relationships with internal and external stakeholders.

• Excellent organisational and administrative skills.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• Ability to multitask and prioritise effectively.
• High level of integrity and confidentiality.
• Ability to work independently and within a team.
• Strong problem-solving and time management skills.
• Ability to work effectively in a fast-paced mining environment.