Site Administrator

SUMMARY:
A leading client in the retail sector is seeking for a highly organised Site Administrator to join their team based in Pietermaritzburg. This role is operationally focused and plays a critical part in ensuring the smooth day-to-day administrative functioning of the site while supporting management and operations teams. The successful candidate will be responsible for overseeing all on-site administrative processes, coordinating operational documentation and ensuring compliance with company procedures in a fast-paced retail environment.

POSITION INFO:

Key Responsibilities

• Manage all site administration and operational paperwork.
• Coordinate staff attendance records, timesheets and leave administration.
• Maintain accurate filing systems (electronic and manual).
• Support stock control processes, purchase orders and invoicing administration.
• Liaise with head office departments regarding reports, queries and documentation.
• Prepare daily, weekly and monthly operational reports.
• Assist with onboarding documentation for new staff and HR-related administration.
• Ensure compliance with company policies, procedures and audit requirements.
• Provide general administrative support to site management.
• Monitor office supplies and coordinate procurement when required.

Minimum Requirements

• Grade 12 (Matric) – essential.
• Diploma or certificate in Administration, Business Management, Human Resources, or related field.
• 2–4 years’ experience in an administrative role within retail, operations, or similar environments.
• Strong computer literacy (MS Office, especially Excel).
• Excellent organisational and time management skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.
• High level of attention to detail and accuracy.

Key Competencies

• Operational awareness
• Problem-solving ability
• Multitasking and prioritisation
• Team collaboration
• Professionalism and reliability.