Site Admin

SUMMARY:
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POSITION INFO:

Site Administration & Document Control

• Maintain site filing systems (electronic and hard copy) in line with company procedures.

• Manage drawing registers, revisions, and document control processes.

• Compile and submit daily, weekly, and monthly site reports.

• Capture site diaries, progress reports, and production records.

• Maintain contract documentation and correspondence records.

2. Cost & Commercial Support

• Assist with capturing and tracking site costs, purchase orders, and delivery notes.

• Verify supplier invoices against delivery notes and orders.

• Support the Contracts Manager with payment certificates and subcontractor claims.

• Maintain plant, fuel, and material usage records.

3. HR & Payroll Administration

• Manage site attendance registers and timesheets.

• Capture hours for wages and submit to payroll.

• Maintain employee files and site induction records.

• Assist with onboarding documentation for new site staff.

4. Procurement & Logistics Support

• Raise purchase requisitions and track orders.

• Coordinate deliveries to site and maintain goods received records.

• Liaise with suppliers and head office procurement.

5. Health, Safety & Compliance

• Maintain health & safety files in line with OHS and MHSA requirements.

• Ensure medical certificates, inductions, and competency records are up to date.

• Assist with audit preparation and compliance documentation.

• Keep incident and inspection registers updated.

6. General Administration

• Coordinate meetings and take minutes where required.

• Manage site petty cash and expense records (if applicable).

• Handle correspondence between site and head office.

• Provide administrative support to the Site Manager and Engineers.