Shipping Controller

SUMMARY:
Our client in the import and export industry is looking for a Shipping Controller to join their team in Cape Town. The purpose of this position is to manage, coordinate and control the movement of containers and cargo.

POSITION INFO:
Responsibilities:

• Ensure all new shipments are accurately captured and maintained in the shipment schedule.
• Acknowledge new contracts and match suppliers with buyers in accordance with contractual guidelines and requirements.
• Open, populate, and maintain relevant colour-coded hard copy files for each new shipment.
• Monitor and update shipment schedules, including ETA, SOB, and ETD, ensuring deadlines are consistently met.
• Arrange container bookings directly with shipping lines or appointed agents.
• Ensure timeous dispatch, delivery, and arrival of cargo in accordance with agreed timelines.
• Provide routing and tracking information for containers, bills of landing, and shipping documentation.
• Update and inform clients on shipment and container status.
•  Arrange clearances and releases with relevant authorities and industry bodies.
• Manage and control documentation flow by liaising with agents, suppliers, and customers to ensure accurate and timeous preparation of shipping documents.
• Ensure all documentation received tallies with supplier, buyer contracts and complies with contractual terms.
• Liaise with clients regarding documentation and any special requirements.
• Monitor, arrange, and control road haulage deliveries of containers/cargo.
• Negotiate rates with transporters, freight forwarders, and shipping companies.
• Prepare and provide sea freight, road freight, air freight, and courier quotations and submit invoices for approval.
• Monitor and ensure empty containers are uplifted and returned within prescribed free time periods.
• Track and monitor monthly shipping budgets against project budgeted values.
• Work as part of the operations team to ensure seamless shipment execution.
• Follow relevant SOP’s and company procedures.
• Assist with any reasonable instructions received from management.

• Grade 12 / Matric Certificate (essential).
• Relevant tertiary qualification (advantageous).
• Minimum of 5 years’ experience in a similar role.
• Exceptional attention to detail.
• Strong understanding of buyer and supplier contract requirements and adherence thereto.
• Deadline-driven with the ability to perform under pressure and manage changing priorities.
• Strong team player with the ability to collaborate effectively.
• Excellent communication skills (written and verbal).
• High level of accuracy and administrative skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Good understanding of South African import and export procedures (e.g., Port Health, DAFF, etc.).