Secretary Executive Quality

SUMMARY:
🌟 We're Hiring: Secretary Executive – Quality 🌟
Position Type: Fixed Term Contract (6 months)
Location: Pretoria North
Department: Quality
Reporting to: Executive Manager

Are you a highly organised professional with a passion for supporting leadership and driving administrative excellence? We’re looking for a Secretary Executive to join our dynamic Quality team. This is your opportunity to provide critical support to the Executive Manager and contribute to the effective and efficient functioning of the department.

POSITION INFO:

Key Responsibilities:

• Provide high-level administrative and secretarial support to the Executive Manager and Head of Department.
• Manage the Executive’s daily schedule, ensuring all meetings, deadlines, and priorities are well coordinated.
• Coordinate and maintain accurate records of departmental operations, meetings, and action items.
• Liaise professionally with internal and external stakeholders, facilitating effective communication and timely follow-ups.
• Ensure all presentation materials and reports are prepared to a high standard and distributed to relevant parties.
• Collate data from multiple departments to compile reports, documentation, and presentations.
• Update dashboards to support company quality systems, follow up on queries, and escalate issues when necessary.
• Arrange travel logistics and process travel claims efficiently.
• Support department-related projects and ensure compliance with company policies and procedures.

Preferred Candidate Profile:

• Matric (Grade 12) – essential
• Diploma in Office Administration / Secretarial – required
• Minimum 5 years' experience in office administration, with at least 2 years in an executive support role

Key Skills and Competencies:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong knowledge of office administration and recordkeeping systems
• Exceptional organisation and time management
• Professional understanding of executive protocol and etiquette
• High level of discretion and confidentiality
• Familiarity with procurement processes