School Secretary

SUMMARY:
-

POSITION INFO:

To provide professional, efficient, and organised administrative and front-office support to the Intermediate Phase. This role ensures smooth daily operations, effective communication with parents and staff, and a welcoming environment for learners and visitors.

Qualifications and Minimum Requirements:

• Matric (Grade 12) is essential
• A relevant certificate or diploma in reception, office management, administration, or secretarial studies is preferred
• Experience in reception, office administration, or PA support
• Computer literacy is essential - proficiency in Microsoft Office (Outlook, Word, Excel)
• Working knowledge of Occupational Health and Safety (OHS) standards and emergency protocols
• Experience working in a school environment is essential

Key Performance Areas:

• Welcome and assist learners, parents, and visitors in a professional manner
• Manage incoming calls, emails, and enquiries 
• Maintain reception order, visitor logs, and access control processes
• Handle documentation, filing, correspondence, and general office administration
• Maintain accurate learner and parent records
• Prepare documents, reports, letters, and communication for the school
• Assist with academic and operational tasks such as timetable updates, assessment coordination, and staff communication
• Support the coordination of phase events, activities, and academic functions
• Assist with basic first aid when required
• Distribute notices, circulars, and updates to parents and staff
• Ensure smooth communication between the teachers, learners, and parents
• Draft and format documents and messages when required
• Manage diaries and schedules for the intermediate school
• Coordinate meetings, book venues, arrange logistics, and prepare required materials
• Use school systems such as SASAMS (or similar)