Salaries Administrator

SUMMARY:
An established client based in uMdloti is seeking a Salaries Administrator to manage and process accurate, timely payroll for all employees across the group.

The successful candidate will be responsible for end-to-end payroll administration, statutory submissions and reconciliations, ensuring compliance with SARS requirements and applicable labour legislation.

POSITION INFO:
Duties and Responsibilities:
Payroll processing:

• Check timesheets and clockings against rosters for the 21st to 20th pay period.
• Calculate normal hours, overtime, Sunday and public holiday pay, tips, commission, loans and deductions.
• Import payroll into FlexiFin, reconcile it and produce payslips.
• Make sure staff working at more than one venue are paid once, on their combined hours.

• Prepare PAYE, UIF and SDL submissions (EMP201 monthly and EMP501 reconciliations).
• Issue IRP5s, and handle UIF declarations and COIDA returns of earnings.

• Process new starters, terminations, leave pay and final pay.
• Answer staff pay queries and escalate disputes.
• Keep payroll records and audit trails complete.

• Support the HR department when required.
• Maintain high standards of accuracy, confidentiality and communication.
• Be flexible with hours around month-end deadlines.

• Follow the Occupational Health and Safety Act and site safety rules: report hazards, incidents and injuries immediately.
• Know the emergency and evacuation procedures for the office and the venues.
• Protect employee, payroll and company information in line with POPIA and the group's confidentiality rules; keep personnel and payroll records secure at all times.
• Follow the group's IT and password security rules; never share system log-ins.
• Report any suspected fraud, theft or irregularity immediately to management.

• Grade 12 (Matric); a payroll qualification (e.g. SAPP) is an advantage.
• At least 3 years' payroll experience in a multi-site business; hospitality payroll (tips, commission, shift work) is an advantage.
• Experience on FlexiFin or a similar payroll system.
• Strong Excel skills.
• Sound knowledge of the BCEA and SARS payroll requirements.
• Accurate and detail-focused.
• Strictly confidential with pay and personal information.
• Calm under month-end deadlines.
• Clear communicator with staff and management.