SENIOR PERSONAL ASSISTANT / GENERAL MANAGER | DURBAN, KZN

SUMMARY:
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POSITION INFO:

A well-established professional is seeking a highly organised, discreet and capable Senior Personal Assistant/General Manager to provide comprehensive administrative and personal support across his office, family, household and associated business interests.

This is a diverse role suited to someone who is proactive, mature and highly detail-oriented, with the ability to take ownership of tasks and see them through from start to finish.

Duties & Responsibilities:

• Managing personal diaries, appointments, reminders and important commitments

• Coordinating family calendars, including school activities, extracurricular activities and important dates

• Maintaining organised records of personal and family documentation

• Maintaining personal accounting ledgers and daily transaction records

• Recording and categorising income and transactions for accounting and tax purposes

• Monitoring annual income across multiple entities and maintaining accurate financial records

• Preparing journal entries and supporting information for the chartered accountants

• Liaising with accountants regarding financial records, tax returns and supporting documentation

• Maintaining business and practice asset registers

• Coordinating household contractors and service providers and following up on repairs and maintenance

• Obtaining invoices, confirming completion of work and preparing payments for approval

• Managing domestic staff administration, including attendance, hours, leave and work records

• Maintaining vehicle administration records and coordinating licence renewals

• Assisting with personal, motor vehicle, insurance and income-protection claims

• Maintaining accurate task registers, reminders and follow-up systems to ensure deadlines and important matters are not missed

• General office, administrative and operational support as required

Requirements:

• Previous experience in a senior PA, Executive Assistant, General Manager, Practice Manager, bookkeeping, family-office or similar administrative role

• Strong organisational and time-management skills

• Excellent attention to detail and numerical competence

• Strong Microsoft Excel and general computer skills

• Experience working with financial records and/or accountants will be advantageous

• Strong communication and follow-up skills

• Ability to work independently with minimal supervision

• High level of confidentiality, discretion and professional judgement

• Contactable references

A dental or medical practice background is not essential, provided the candidate has strong general management, administration and organisational experience. Candidates with previous practice management experience are also encouraged to apply.

The successful candidate will be required to work primarily from an office in Durban, with some flexibility to work remotely on certain days where the role and workload allow.

Salary: R40,000 – R50,000 per month, depending on experience and suitability.

Interested and suitably qualified candidates are invited to apply online with their updated CV. Should you experience any difficulties with online application, please contact MedE Recruit directly.