Recruitment Administrator Bedfordview

Recruiter:

Ultra Personnel

Job Ref:

JHB001639/VM

Date posted:

Wednesday, February 25, 2026

Location:

Johannesburg, South Africa

Salary:

Monthly

SUMMARY:
Well established recruitment agency based in Bedfordview requires a Recruitment Administrator to assist with administration functions. Individuals who apply must have 1 - 2 years agency experience. This is essential

POSITION INFO:
The purpose of the role is to assist the company with the smooth running of the administration process, to assist the Consultants with administration tasks when required and to manage the Placement Partner system by ensuring all administration is up to date on a daily basis.

This position has the potential to offer scope to grow !!

Qualifications & Experience Required :

Matric and 1 - 2 years previous administration experience within a recruitment agency environment - this is essential
Placement Partner software experience is essential

Duties

Answering and screening incoming calls in a professional manner
Typing and formatting CVs into the correct format
Updating and maintaining accurate records on the Placement Partner system, ensuring all relevant information and documentation are uploaded daily
Training new Consultants on the Placement Partner system and internal processes
Conducting background and reference checks on candidates
Ordering and managing office stationery and supplies
Generating and processing invoices
Cross-checking placement fees against offers, invoices, and Statistics for accuracy
Contacting candidates to discuss potential vacancies and assessing suitability

The position requires the following characteristics:

Professionalism – Maintains a courteous and polished manner when handling calls and candidate interactions
Strong verbal and written communication skills – Clear, confident and articulate
Approachable and personable – Builds rapport easily with candidates and colleagues
Highly organized – Able to manage multiple tasks and keep records accurate and up to date
Detail-oriented – Ensures accuracy when processing invoices, placement fees, and documentation
Time-conscious – Meets daily deadlines for system updates and reporting

Team-oriented – Collaborates well within a team environment
Customer-service driven – Focused on providing a positive experience for clients and candidates
Analytical mindset – Cross-checks fees and identifies inconsistencies
Discreet and ethical – Maintains confidentiality during background and reference checks
Adaptable – Handles changing priorities in a fast-paced recruitment setting

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