SUMMARY:
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POSITION INFO:
Our client is seeking a dynamic, professional, and reliable Receptionist / Personal Assistant to provide administrative and organizational support to the Chief Executive Officer (CEO) and the broader office team.
The ideal candidate should be well-organized, communicates professionally, and maintains a high level of confidentiality at all times.
Minimum requirements:
- Matric
- Valid driver's license
- Own vehicle
- Fluent in Afrikaans and English
- Minimum 1 - 5 years' experience as a Personal Assistant and Receptionist
- Proficient in MS Office and Canva will be advantageous
Skills required:
- Computer literacy: Strong proficiency in MS Office (Word, Excel, Outlook); Canva experience will be an advantage
- Typing speed: Minimum of 50 words per minute
- Problem-solving ability: Able to identify issues, analyse options, and implement effective solutions
- Communication: Professional, clear, and courteous
- Reliability: Must maintain the highest level of confidentiality
- Excellent customer service and interpersonal communication skills
- Understanding of switchboard and office administration procedures
- Working knowledge of general office equipment and software
Key duties and responsibilities (not limited to):
- Manage general reception and switchboard – welcome visitors, handle incoming calls, and respond to inquiries professionally
- Diary management for the CEO, including scheduling and coordinating meetings, appointments, and travel arrangements
- Typing, filing, and preparing agendas and minutes for staff meetings
- Monitor staff attendance and leave records, including fingerprint clock-ins and timesheet balancing
- Coordinate annual show programs and functions, including obtaining quotations and managing administrative tasks
- Maintain office equipment (telephone, fax, photocopier, computer, etc.) and ensure systems are in working order
- Handle office administration and client communication in a friendly and professional manner
- Manage and safeguard confidential information at all times
- Support other administrative functions where necessary, including receipting payments
- Liaise with media, designers, and service providers upon approval from the CEO
Renumeration:
R13 000 - R15 000 Cost to Company, depending on experience
Working hours:
Monday to Friday: 08:00 - 16:00
IMPORTANT:
- Applications close 24 November 2025
- Only applications submitted via the Ditto Jobs platform will be considered
- Only candidates who are shortlisted will be contacted
- No social media messages / comments will be responded to
