Receptionist / Office Assistant

Recruiter:

Persona Staff

Job Ref:

CPT002862/MS

Date posted:

Friday, June 24, 2022

Location:

Capetown, South Africa

SUMMARY:
A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment.

JOB DESCRIPTION:

Responsibilities:
Administration:

Answering, screening, and forwarding telephone calls, making appointments
Receiving customers and visitors at reception
Updating Covid Database
Maintain office security by following safety procedures and controlling access via reception desk
Receiving and sorting daily mail and emails
Filing
Arranging courier services
Arranging interviews and all other meetings
Typing out documents / spreadsheets
Keeping track of stationery and replenishing stock
Archiving old documents and keeping Archive Store in order
Scrutinising security logbook on weekly basis
Ad hoc tasks
Check for tenders daily in websites provided and local newspapers
Filing of credit card receipts
Sorting according to month-end statement
Keeping the logbooks for the company vehicles up to date
Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel
Ensuring vehicle services are booked on time

Finance Assistance:

Capturing of supplier invoices on SAP
Filing of Supplier Invoices
Requesting statements from Suppliers monthly

HR Assistance:

Assisting HR Manager with Contracts (New contracts and renewals)
Keeping track of workers sick notes
Registering of RMA Claim - injury on duty plus all related admin
Placing ads for vacancies
HR Filing
Typing of warnings and other relevant

Travel Arrangements:

Getting quotations for airline tickets and accommodation
Booking airline tickets
Booking accommodation
Ensuring we receive the invoices for airline tickets and accommodation
Travel Requests

Requirements:

Matric
SAP Experience
Ms Office
Willing to learn
Excellent communication skills – Verbal and Written

To apply, please send your CV to
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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