Receptionist / Office Assistant

Recruiter:

Persona Staff

Job Ref:

CPT002643/MS

Date posted:

Friday, March 18, 2022

Location:

Capetown, South Africa

SUMMARY:
A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment.

JOB DESCRIPTION:

Responsibilities:
Administration:

Answering, screening, and forwarding telephone calls, making appointments
Receiving customers and visitors at reception
Updating Covid Database
Maintain office security by following safety procedures and controlling access via reception desk
Receiving and sorting daily mail and emails
Filing
Arranging courier services
Arranging interviews and all other meetings
Typing out documents / spreadsheets
Keeping track of stationery and replenishing stock
Archiving old documents and keeping Archive Store in order
Scrutinising security logbook on weekly basis
Ad hoc tasks
Check for tenders daily in websites provided and local newspapers
Filing of credit card receipts
Sorting according to month-end statement
Keeping the logbooks for the company vehicles up to date
Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel
Ensuring vehicle services are booked on time

Finance Assistance:

Capturing of supplier invoices on SAP
Filing of Supplier Invoices
Requesting statements from Suppliers monthly

HR Assistance:

Assisting HR Manager with Contracts (New contracts and renewals)
Keeping track of workers sick notes
Registering of RMA Claim - injury on duty plus all related admin
Placing ads for vacancies
HR Filing
Typing of warnings and other relevant

Travel Arrangements:

Getting quotations for airline tickets and accommodation
Booking airline tickets
Booking accommodation
Ensuring we receive the invoices for airline tickets and accommodation
Travel Requests

Requirements:

Matric
SAP Experience
Ms Office
Willing to learn
Excellent communication skills – Verbal and Written

To apply, please send your CV to
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Front Office Receptionist
Location: Cape Town
Salary:
22 days ago

Receptionist
Location: Century City
Salary: R9 000.00 Monthly
Purpose of the Role:To act as the first point of contact for visitors and callers, providing a professional, friendly, and efficient front-office service while supporting general administrative functions.
Today

Medical Receptionist
Location: Stellenbosch
Salary:
Today

OFFICE CLEANER - TEMP
Location: Bellville
Salary: Market related
Ensure all areas of the specified offices are maintained to a high standard of cleanliness.
7 days ago

Hotel Receptionist
Location: Bantry Bay
Salary: Market related
Manage check ins and check outs efficiently and ensure billing accuracy.
7 days ago

Frontline Receptionist | Montague Gardens
Location: Capetown
Salary: Basic Salary + Co Contribution towards Medical & Pension
Company Overview A market leader in award-winning print technologies, document management solutions, and multifunctional devices is seeking a Front-Line receptionist to join their Cape Town team.
8 days ago

Practice Administrator
Location: Paarl
Salary:
11 days ago

Finance Office Administrator/Bookkeeper (Maitland Onsite)
Location: Cape Town
Salary:
18 days ago

Receptionist
Location: Cape Town
Salary:
19 days ago

RECEPTIONIST / ADMIN CLERK (PAARDEN EILAND, CAPE TOWN)
Location: Cape Town
Salary:
A well-organised and professional receptionist / Admin Clerk is required to support the daily operations of a busy branch. The ideal candidate will manage front-office duties, assist with administrative tasks, and ensure smooth processing of orders and documentation.
29 days ago

Receptionist / Office Assistant

Similar jobs you might be interested in:

Create a free job alert for Receptionist / Office Assistant in Capetown

Jobseekers

Recruiter

General