Receptionist / Administrative Assistant

SUMMARY:
Receptionist / Administrative Assistant
We are presently seeking a highly organised and solution-oriented individual to join our clients teams as a Receptionist/Administrative Assistant. This role is integral to the administrative functions of the company, which specialises in environmental rehabilitation. The position is based in Centurion, in close proximity to the R21. The ideal candidate should possess a minimum of three years of experience in a comparable role.

POSITION INFO:
Minimum Requirements

• Matric
• Beneficial: Relevant Tertiary Qualification.
• 3+ Years in a similar position.
• Own Vehicle and Valid Driver’s Licence.
• Technical: MS Office and Google Workspace or similar.

• Serve as the initial point of contact, warmly welcoming visitors, suppliers, and customers, and notifying company personnel about incoming visitors.
• Handle phone calls by answering, assisting, and directing them, as well as conveying messages to the appropriate company personnel.
• Organise and maintain the reception area and boardroom.
• Coordinate, book, and communicate deliveries and branch transfers.
• Keep track of office supplies inventory and provide reports on its status.
• Aid in scheduling meetings and making necessary arrangements.

• Organise and communicate travel and accommodation arrangements upon request.
• Assist in maintaining records and filing documentation.
• Coordinate, communicate, and assist in organising office functions and team-building activities.
• Update and maintain the inventory and asset register.
• Communicate and coordinate vehicle services and repairs.
• Assist and communicate logistical arrangements and logbooks.
• Report on administrative deviations and identify areas for improvement.
• Aid in handling travel and expense claims.
• Contribute to optimizing office layout and efficiently utilising available resources.

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