SUMMARY:
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POSITION INFO:
We are seeking a polished, highly organized, and professional Receptionist to serve as the first point of contact.
Key Responsibilities
- Serve as the primary point of contact for all visitors, including Board members, institutional investors, VIP clients, and partners.
- Issue visitor passes, notify relevant executives of arrivals, and manage meeting room schedules seamlessly.
- Maintain the organization of the reception area, executive boardrooms, and adjacent common areas to corporate brand standards.
- Operate a multi-line switchboard, screening and directing high-volume calls with discretion and professionalism.
- Manage the email inbox, triaging inquiries to the appropriate departments.
- Provide administrative support to the Executive Leadership Team as needed, including managing complex calendar invites, printing confidential board packs, and arranging couriers.
- Coordinate internal and external catering for high-level meetings, ensuring dietary restrictions and executive preferences are met.
- Assist the Office Manager with ad-hoc projects, such as company-wide event coordination, supply inventory, and travel booking for visiting executives.
- Liaise with building management, security, and maintenance vendors to resolve facility issues (HVAC, lighting, cleaning) promptly.
- Manage the inventory of office supplies, name badges, and corporate collateral for the Head Office floor.
- Coordinate with IT to ensure audio/visual equipment in boardrooms is functional prior to critical meetings.
- Maintain the visitor log and fire warden register.
Qualifications & Requirements
- Matric
- Bachelor’s Degree in Business Administration, Communications, or a related field preferred.
- Minimum 3–5 years of experience in a corporate reception, front desk, or executive assistant role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams, Webex).
- Experience with switchboard systems
Please consider your application unsuccessful should you not receive feedback within 2 weeks of applying.
