Receptionist

Recruiter:

University of Cape Town Lung Institute

Job Ref:

CPT000054/Mumta

Date posted:

Thursday, August 21, 2025

Location:

Cape Town, South Africa

SUMMARY:
The Centre for TB Research Innovation (CTBRI) Unit, based at the University of Cape Town Lung Institute (www.lunginstitute.co.za) require applications for a RECEPTIONIST*

We are seeking a highly organised and detail-oriented Receptionist to support the CTBRI Unit with biometric capturing, data entry, participant administration, and general office support. The successful candidate will play a key role in ensuring accurate record-keeping, efficient participant management, and the safeguarding of participant confidentiality.

POSITION INFO:
Minimum Requirements:

Grade 12 / Matric (or equivalent)
Secretarial Certificate (advantageous)
1 -2 years general office experience
Computer Literacy (proficient in MS Office - MS Excel, MS Word and MS Outlook)
Experience with electronic data systems would be beneficial
Excellent communication and interpersonal skills
Detail-orientated, with strong organizational skills
Proactive and able to work in a fast-paced environment
Analytical and effective problem-solving skills
Good telephonic skills
Drivers Licence (advantageous)
Willingness to work in a Tuberculosis environment
Credit and Criminal Clear

Responsibilities include (but not limited to):

Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff
Efficient diary and appointment management
Facilitate participant flow
Protect participant confidentiality
Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries
Schedule appointments maintaining & updating calendars and electronic diary management, reminding respective personnel of the appointments
Create and print memos, mail, reports and other documents as required by staff
Distribute payments to participants and record receipts
Data capturing: punch information into predesignated databases or systems and double check information to make sure it has been accurately punched in
Maintaining a filing system of all essential documents
Responsible for petty cash and participant reimbursement
Perform reasonable duties requested by supervisors or management, even if outside the job description.

Additional Information:

6-month Fixed Term Contract
Working hours: 40 hours per week, Monday to Friday

Closing Date: 31 August 2025

Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.

EMPLOYMENT EQUITY STATEMENT
The University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.
The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd.

POPIA STATEMENT
Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement
*Please Note: This Position is not on UCT Conditions of Service.

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