Reception / Administrator

SUMMARY:
Dynamic individual required to present a professional image of the Company through proficient and courteous management, organization and control of the Switchboard and Reception area and general administration

POSITION INFO:
Requirements

• Minimum 2 years' experience as a Receptionist with experience in answering switchboard, attending to visitors in the reception area, assisting with resolving telephone and/or IT problems, place orders for consumables, tracking stock levels, basic reconciling of monthly accounts.
• Very good knowledge and experience in working with MS Excel and other MS Office tools.
• Very good organisational skills and able to work on their own and take initiative to get things done.

• Responsible for proficiently and courteously answering all external calls through the switchboard and transferring them to the respective person.
• Receive visitors in the reception area offering them coffee / tea / water while they wait, ensuring that the Visitor Safety Induction is carried out and that Visitor Card and, if necessary, the required PPE is given. Inform the necessary employees of the visitors in reception
• Ensure staff are duly notified of any telephone and/or IT problems which may affect their work, e.g. internet or telephone system is down, etc.
• Liaise with the IT Consultant and assist in sorting and managing IT consumables stock.
• Place orders with Buyer/Acc Controller in the absence of the Consumable Stores Controller.
• Maintain the stationary cupboard and ensure that it is always sufficiently stocked by processing all stationary orders timeously and as required.
• Liaise with the Accounts Manager regarding any groceries which may be needed, ensuring that regular movement / use of groceries is documented.
• Receive and process petrol slips from Sasol, reconciling the account monthly and advise Accounts, General Manager & HR Manager accordingly.
• Where required, assist with the scanning of documents for electronic archiving.
• Assist with the organisation, ordering, etc. of refreshments for visitors when required
• Assist the HR/SHE Manager and Operations Manager with administrative work when required (e.g. typing; obtaining quotes; etc.)
• Assist with the annual stock take.