RAF Secretary

SUMMARY:
RAF Secretary

One of our clients, a well-established specialist law firm based in Pretoria, Gauteng, is seeking an experienced RAF Secretary to join their dynamic Road Accident Fund (RAF) Department. The successful candidate will be responsible for providing comprehensive administrative and secretarial support to Attorneys, managing a high volume of RAF litigation files, ensuring compliance with court procedures and directives, and coordinating matters from litigation through to finalisation.

POSITION INFO:
Minimum Requirements

• Paralegal qualification will be advantageous.
• Minimum of 5 years' experience as an RAF Secretary.
• Proven experience working within a Road Accident Fund (RAF) litigation environment.
• Thorough understanding of RAF litigation processes and court procedures.
• Sound knowledge of the Pretoria High Court and its operational procedures.
• Knowledge of High Court directives, including Bloem training, will be advantageous.
• Experience using Court Online.
• Experience using CaseLines.
• Experience working on legal practice management systems such as Ghost Practice or similar.
• Proven ability to manage a high volume of litigation matters simultaneously.
• Strong file management and administrative skills.
• Excellent diary management and organisational abilities.
• High level of accuracy and exceptional attention to detail.
• Strong computer literacy.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to work effectively within a legal team.
• Ability to work independently, prioritise workload, and meet strict deadlines.
• Proactive, organised, and able to perform effectively in a fast-paced environment.

• Provide comprehensive secretarial and administrative support to Attorneys within the RAF Department.
• Action instructions received from Attorneys accurately and within required deadlines.
• Assist with the administration of RAF litigation matters throughout the litigation process.
• Ensure all litigation files are maintained accurately and updated regularly.
• Provide ongoing support to Attorneys to ensure the efficient progression of matters.

• Manage a high volume of RAF files while maintaining exceptional levels of organisation and accuracy.
• Maintain, update, and organise both physical and electronic client files.
• Take ownership of file management following the lodging of matters by Attorneys or Advocates.
• Ensure all documentation is correctly filed and readily available when required.
• Monitor outstanding actions and proactively follow up to ensure matters progress efficiently.

• Prepare and process documentation in accordance with High Court procedures and directives.
• Utilise Court Online and CaseLines for the electronic management of court matters.
• Ensure court documents are uploaded, filed, and managed within prescribed deadlines.
• Maintain knowledge of Pretoria High Court procedures and ensure compliance with all applicable court directives.
• Liaise with courts, advocates, correspondents, and other legal stakeholders where required.

• Effectively manage Attorney diaries and litigation deadlines.
• Monitor court dates, consultations, pre-trial conferences, and other important milestones.
• Ensure all critical dates and deadlines are accurately diarised and communicated.
• Independently manage daily workflow while prioritising matters according to urgency and Attorney instructions.
• Demonstrate initiative by proactively identifying outstanding tasks and ensuring work is completed timeously.

• Work closely with Attorneys as part of a dedicated litigation support team.
• Provide administrative support that enables Attorneys to manage matters efficiently.
• Collaborate with colleagues to ensure smooth departmental operations.
• Contribute to a professional, collaborative, and high-performing working environment.

• Maintain exceptional standards of accuracy, professionalism, and confidentiality.
• Prioritise workload to ensure deadlines are consistently met.
• Deliver efficient administrative support while managing multiple priorities simultaneously.
• Demonstrate a proactive, organised, and solution-driven approach to daily responsibilities.
• Ensure all client information and legal documentation are handled confidentially and in accordance with firm procedures.