Purchasing Coordinator

Purchasing Coordinator

Role

Key Responsibilities

• Convert approved sales orders into purchase orders within the ERP system.
• Communicate with suppliers to request quotations, confirm offers, and secure order confirmations.
• Track supplier production timelines and follow up proactively to ensure deadlines are met.
• Coordinate with the shipping/logistics team for dispatch, documentation, and customs clearance.
• Keep sales, operations, and management updated on order status, delays, or risks.
• Monitor all open sales orders to ensure delivery in full and on time (DIFOT).
• Escalate and resolve issues relating to shortages, delays, or discrepancies.
• Maintain accurate procurement and order records within Odoo and other reporting tools.

Skills & Experience Required

• 2-4 years’ experience in procurement, supply chain, or order coordination (import/export experience advantageous).
• Strong vendor management and communication skills.
• Solid organizational and multitasking ability with attention to detail.
• Experience working with ERP systems.
• Knowledge of shipping processes, incoterms, and customs documentation.
• Ability to work under pressure and meet strict deadlines.

Key Competencies

• Proactive, detail-oriented, and solution-driven.
• Strong interpersonal and negotiation skills.
• Customer-focused with a high sense of urgency.
• Reliable, consistent, and able to handle multiple priorities.

Performance Indicators

• Accuracy of purchase orders vs. sales orders.
• On-time, in-full (OTIF/DIFOT) delivery performance.
• Supplier confirmation and response times.
• Effectiveness of stakeholder communication.
• Reduction in procurement delays and discrepancies.