Purchasing Officer

SUMMARY:
Purchasing Officer

POSITION INFO:
Qualifications 

• Matric 
• Diploma/Certificate in Procurement, Supply Chain, or related field (preferred).

• 2–3 years experience in purchasing, procurement, or supply chain.
• Experience in [industry, e.g., manufacturing, chemicals, retail] is an advantage
• Strong understanding of procurement processes and documentation.

• Procurement & Purchasing
• Source and purchase materials, supplies, and services according to company requirements.
• Request, analyze, and compare quotations to ensure best pricing and value.
• Prepare accurate purchase orders and ensure timely approval.
• Negotiate prices, terms, and contracts with suppliers where needed.
• Monitor supplier performance and maintain an approved supplier database.
• Inventory & Stock Control
• Coordinate with warehouse and production teams to maintain optimal stock levels.
• Track and manage delivery schedules to prevent shortages or delays.
• Conduct regular stock checks in collaboration with relevant departments.
• Supplier & Relationship Management
• Build and maintain strong working relationships with suppliers.
• Resolve issues related to deliveries, quality concerns, or pricing discrepancies.
• Evaluate new suppliers and conduct periodic performance reviews.
• Administration & Reporting
• Maintain accurate purchasing records, contracts, and supplier documents.
• Process invoices and delivery notes in collaboration with finance.
• Prepare weekly/monthly procurement reports.
• Ensure compliance with procurement policies and quality standards.