Publications / Production Coordinator (Scholarly Journals)

 

Recruiter:

Persona Staff

Job Ref:

CPT003309/IP

Date posted:

Friday, November 25, 2022

Location:

Capetown, South Africa


SUMMARY:
Our client in the educational industry has a vacancy for a Publications / Production Coordinator to join their scholarly publishing team. The purpose of this position is to coordinate and participate in the editing and/or production of scholarly journals (e.g., editing, typesetting, printing, and binding) in a timely and cost-efficient manner and in compliance with established industry standards.

JOB DESCRIPTION:

Key Responsibilities:
  • Determine specifications for journals based on a pre-established production plan.
  • Review manuscript design to ensure consistency and conformity with industry standards.
  • Provide general backup proofreading services of manuscripts and proofs at each stage of production.
  • Prepare and maintain production schedules for journals.
  • Develop and establish a schedule with editing, proofreading, typesetting, printing, and binding vendors for various stages of publication production.
  • Monitor the production of all publications and maintain quality checks on vendors' work to ensure compliance with established schedules.
  • Maintain appropriate records on the design, production and manufacturing of each publication published.
  • Choose freelance editors to review manuscripts.
  • Prepare purchase order paperwork, verify vendor invoices, and reconcile invoices for payment.
  • Keep records of expenses for each publication produced.
  • Resolve invoice inconsistencies, monitor billings, and check against contractual agreements. Recommend approval of invoices for payment to immediate supervisor to ensure prompt and accurate payment of production bills.
  • Review proofs of projects in production.
  • Check for errors in print, treatment of text and photographs, placement of type, spelling, inaccurate information, etc. to ensure adherence to and correct interpretation of established specifications and industry standards.
  • Resolve production and/or editing-related problems as they occur.
  • Serve as an in-house resource person and liaison with authors, outside vendors and Press staff; troubleshoot and resolve problems as they arise.
  • Provide assistance to the immediate supervisor in any production-related activities.
  • Coordinate information for journals; schedule and prepare requisitions to vendors.
  • Obtain corrections, replacement pages and new pages.
  • Perform related work as assigned.
Qualifications:
  • Graduated from an accredited College or University with major coursework in journalism, English or a related field, or an equivalent combination of education and/or experience
  • Reasonable experience in journal editing and/or production
  • Some editing and proofreading skills and experience
  • Excellent oral and/or written communication skills
  • Knowledge of typography and book/journal design
  • Strong organizational skills
  • Ability to meet multiple deadlines
  • Ability to communicate effectively with others
  • Typically, incumbents have had experience in book or journals production
Requirements:
  • Must possess reasonable experience and knowledge in journal editing and/or production.
  • Must be able to train and coach others
  • Ability to solve problems
  • Ability to work independently
  • Effective communication skills
 
To apply, please send your CV with your salary expectations to
 
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
 
Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

 

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