Production & Inventory Coordinator

SUMMARY:
Our client is looking for a Production & Inventory Coordinator to join their Operations, Production and Supply Chain team in Montague Gardens, Cape Town. The successful candidate will coordinate and supervise day-to-day post-processing production activities while ensuring effective inventory control, material availability, accurate production records and compliance with quality and safety requirements.
One-year fixed-term contract.

POSITION INFO:

Location:

Requirements:

• Grade 12 / Matric or equivalent
• A relevant qualification or certification in Production, Manufacturing, Operations, Inventory Management or a related field would be advantageous
• Additional training in quality systems, stock control or ERP systems would be beneficial
• 3-5 years’ experience in a manufacturing, production or operations environment
• Previous experience coordinating or supervising production activities and personnel
• Practical experience in stock control, inventory management or warehouse operations
• Experience working with ERP or production management systems, including inventory and production transactions
• Experience in a regulated or quality-controlled manufacturing environment would be advantageous
• Good understanding of production workflows, material flow and inventory control
• Ability to accurately use ERP systems for stock and production transactions
• Basic understanding of Bills of Materials (BOMs), stock replenishment, stock takes and inventory reconciliation
• Understanding of quality control principles, production documentation and traceability requirements
• Ability to interpret and follow production instructions, specifications and standard operating procedures
• Competent in computer applications and routine production reporting
• Strong organisational and coordination skills
• Good leadership and team management ability
• High attention to detail and accuracy
• Practical problem-solving and decision-making skills
• Good communication and interpersonal skills
• Ability to manage multiple priorities and respond to changing production requirements
• Proactive, reliable and accountable
• Comfortable working in a hands-on operational environment
• Strong commitment to quality, safety and continuous improvement

Key Responsibilities:

• Coordinate and supervise daily post-processing production activities
• Allocate work and monitor progress against production schedules and priorities
• Lead and support permanent and contract post-processing personnel
• Assist with training, onboarding, timekeeping and day-to-day performance
• Ensure production activities are completed according to approved procedures, product specifications, quality requirements and safety standards
• Coordinate and carry out post-processing activities required to convert nanofiber materials into the required production format
• Safely operate relevant cutting, slitting and finishing equipment
• Coordinate with other departments to resolve production constraints and maintain an efficient workflow
• Monitor stock levels and identify replenishment requirements to support planned production
• Coordinate the movement of materials into production
• Coordinate receiving, storage, issuing, transfer and return of raw materials, components, packaging and finished goods
• Handle, prepare and issue materials required for production
• Carry out controlled decanting and repacking of chemicals into suitable smaller containers where required
• Ensure chemicals and other materials are handled, labelled and stored according to applicable safety, quality and hazardous-material requirements
• Maintain appropriate stock identification, storage and rotation
• Ensure physical stock is organised and traceable
• Plan and conduct stock takes and cycle counts
• Investigate stock discrepancies and support corrective actions
• Accurately capture inventory transactions in the ERP system, including receipts, issues, returns and internal transfers
• Process production transactions in the ERP system
• Ensure materials and components are correctly consumed and finished or semi-finished goods are produced against the applicable BOM
• Ensure ERP inventory records correspond with actual physical stock
• Investigate or escalate inventory discrepancies
• Maintain BOMs and relevant production master data to accurately reflect approved manufacturing requirements
• Maintain complete and accurate production and inventory records to support traceability and reporting
• Monitor post-processing activities and finished products for compliance with applicable specifications and quality requirements
• Ensure materials, production activities and records are handled according to approved procedures and quality requirements
• Work with Quality to address non-conformances, stock discrepancies and production quality issues
• Support audits, investigations and corrective-action activities relating to production and inventory
• Ensure production and material-handling equipment is used safely and remains in suitable working condition
• Maintain clean, organised and controlled production and storage areas
• Ensure appropriate PPE and safety procedures are followed
• Ensure safe hazardous-material handling practices are followed
• Report equipment or workplace concerns
• Assist with developing and updating SOPs for post-processing and inventory management tasks
• Identify and support improvements to production efficiency, inventory accuracy, material flow, waste reduction and workplace organisation
• Communicate production status, stock constraints, discrepancies, equipment issues and other operational risks to the Post Processing & Stock Manager
• Work closely with Production, Supply Chain, Quality and other relevant functions to support operational requirements