Property Manager (4 Months Contract)

SUMMARY:
To assist with the running of the Stonewood client properties portfolio. This position entails being a “face” of the organisation to the clients, and the management of this relationship is of paramount importance

POSITION INFO:

KEY WORK OUTPUTS AND ACCOUNTABILITIES

Managing the e-mail requests by:

• Reviewing and assessing mails in terms of requirements and issues.
• Attending to requirements and issues raised in the mails or assigning mails to relevant staff which will have the required skills to deal with these matters.
• Monitoring the resolution of the matters raised above.
• Attending to mails at first level and closing the matters.
• Reports to the National Manager.

Preparation of the AGM by:

• Ensuring that all requirements are dealt with to have a legally constituted meeting.
• Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees.
• Attending the Annual General Meeting.
• Distributing Notice pack via e-mail, hand delivery or posting to trustees.

Preparing Insurance schedules by:

• Consulting with Insurance brokers that the annual insurance policy is renewed and updated.
• Ensuring the annual fire equipment service is done and the COC sent to the brokers.
• Consult with the brokers appointed on all claims till finalisation.
• Dispatching service providers if required for repairs if not sent by the brokers.
• Ensuring that an individual building is done every three years as per the STMA.
• Consulting with Accountant to get Latest audited financials.

Obtaining Audited financial statements by:

• Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from WeconnectU portal.
• Ensuring draft is sent to all trustees/directors.
• Ensuring the last version is signed off by trustees/directors and auditors before calling for the AGM to be held.

Updating conduct and management rules by:

• Consult with trustees/directors to update current conduct and management rules for schemes.
• Ensuring that relevant documentation is completed by all.
• Assisting with the Registration of all rules with the ombudsman’s office and consulting with lawyers if so, required by the trustees/directors.

Maintaining the office by:

• Ensuring all filing is done and kept as per the statutory requirements.
• Maintaining all databases for all schemes.

Keeping files up to date as per client requireme