Property Administrator

 

Recruiter:

Rory Mackie & Associates

Job Ref:

2309238617

Date posted:

Monday, January 10, 2022

Location:

Cape Town, South Africa


SUMMARY:
-

JOB DESCRIPTION:

About the position:

This dynamic property management team is looking for a meticulous, proactive, and driven Property Administrator with a passion for property and people. The ideal incumbent should be a people and process-orientated problem solver who enjoys working in a team but can function independently with little management.

The focus of the role with will be on:

  • Commercial Property
  • Residential Property
  • Land purchase and Development

Responsibilities:

  • Use Excel spreadsheets to assist in billing tenants, summarising expenditure and keeping track of lease renewal dates
  • Liaison with commercial tenants in renewing lease agreements
  • Showing vacant properties to prospective tenants in the Southern Suburbs of Cape Town
  • Processing of receipts from the bank statements
  • Reconciliations of bank accounts
  • Liaising with all stakeholders, including tenants, body corporates, municipalities, contractors, regarding contract administration and maintenance for rental properties
  • Organising contractors to attend to maintenance issues
  • Property File upkeep
  • Capturing property related information onto systems and into Excel
  • Handling day to day operations
  • Diary management
  • Filing general office paperwork
  • Updating banking, pipeline and weekly spreadsheets
  • Preparing reports when needed
  • Maintain office supplies
  • Keep a handle on all invoices/accounts/chasing completion monies
  • File chasing
  • To provide administrative support
  • To create brochures, flyers, marketing material, place properties on the internet
  • To create invoices for fees and disbursements
  • To help in providing an aftercare service to clients
  • Answering phone as required and dealing with queries where possible, and/or taking accurate messages
  • Expense claims
  • Assisting with events
  • Creating mail merges, running reports and mail outs
  • Archiving electronic records and files and general file administration
  • Ask questions, interact and discuss objectives and day to day work with the team
  • Be responsible for general office housekeeping
  • Be responsible for petty cash
  • Ordering stationery
  • Arranging property viewing and appointments

Job requirements:

  • Matric plus relevant qualifications highly advantageous
  • Knowledge of FICA and Code of Conduct
  • Previous experience with property rentals and property rental contract administration would be advantageous
  • Being a driver in the administrative process and working proactively to ensure that documents are completed in the shortest possible timeframe
  • Personable
  • Able to work under pressure
  • Can-do, positive attitude
  • Excellent telephone skills
  • Excellent communication skills with good verbal and written English
  • Able to work well as a team and by themselves
  • Calm and professional working manner
  • Well presented
  • Excellent administrative skills
  • Superior computer skills: Microsoft Word, Excel (intermediate to advanced) and Outlook
  • High attention to detail
  • Organised, accurate and methodical
  • Strong character
  • Smart and forward thinking
  • Self-motivated
  • Provide a high level of customer service
  • Focused and highly organised
  • If you have some previous administrative experience, this will be extremely useful as the role will be very busy and somewhat demanding from the start.
  • The property administration role provides scope for career progression, personal development and networking opportunities. In dealing with plenty of paperwork, you will gradually learn all legislation and regulations surrounding property management, which will prove advantageous as you grow in your role.
  • Driver’s license with own transport is essential

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

Similar jobs you might be interested in:

Executive Personal Assistant & Property Administrator
Location: Cape Town
Salary:
Our client in the property management sector, based in Claremont, is seeking a highly organized and detail-oriented Personal Assistant with property Administration experience to support the Managing Director with the daily operations of the property portfolio and the office. The ideal candidate will assist with day-to-day operational and administrative tasks, including property maintenance coordin...
1 day ago


Property & Finance Administrator
Location: Somerset West
Salary: Monthly
property & FINANCE administratorSomerset West:  My client, a well-established and growing property management company, is seeking a motivated and detail-oriented property & Finance administrator to join their team. This role is ideal for candidates with a strong administrative or financial background, with exposure to property or real estate management, and an interest in developing a...
15 days ago


SPA Host & Guest Liaison Administrator
Location: Cape Town
Salary:
1 day ago


Office and Operations Administrator
Location: Century City
Salary:
Office and Operations administratorWe are recruiting an Office and Operations administrator for our client in Cape Town, Western Cape. The company is a growing metering services business in the utilities and property sector. This office-based role reports to the Operations Manager/Director and is key to ensuring smooth administrative and operational functions. The successful candidate will provide...
15 days ago


Debtors Clerk
Location: Cape Town
Salary: Monthly
Debtors Clerk / Customer Relations administrator – Cape Town CBD property Management | Finance / Debtors / Customer RelationsFull-time | On-siteOur client is a well-established property group that develops, owns, and manages commercial, industrial, and retail properties across South Africa’s major economic hubs. They are seeking a detail-driven and customer-focused Debtors Clerk / Customer Rel...
12 days ago


Debtors Clerk
Location: Cape Town
Salary: 20000 Monthly
Debtors Clerk / Customer Relations administrator – Cape Town CBD property Management | Finance / Debtors / Customer RelationsFull-time | On-siteOur client is a well-established property group that develops, owns, and manages commercial, industrial, and retail properties across South Africa’s major economic hubs. They are seeking a detail-driven and customer-focused Debtors Clerk / Customer Rel...
7 days ago


Financial Administrator
Location: Cape Town
Salary: 25000 Monthly
Financial administrator – DurbanvilleFinance / AdministrationFull-time | On-siteOur client is a dynamic and forward-thinking company committed to sustainable urban development in the Durbanville area. With a focus on growing its residential property portfolio and protecting conservation and heritage spaces, the company continues to expand its footprint through innovation and purpose-driven growt...
7 days ago


Financial Administrator
Location: Cape Town
Salary: Monthly
Our client based in Durbanville is seeking a Financial administrator to join their team. Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to tackling impactful challenges, with a focus on growing its residential property portfolio, establishing and protecting conse...
12 days ago


Senior Property Accountant | Cape Town
Location: Cape Town
Salary: R450 000 Annually
Stratlab – Where Talent Meets Its People.We connect brilliant minds with companies that actually get them. Serious about growth, light on the drama. We’re currently looking for a Senior property Accountant | Cape Town – a role for someone who thrives in Portfolio accounting, Budgeting & forecasting & Stakeholder engagement and wants to make a real difference. At Stratlab,...
1 day ago


Property PA Administration Coordinator– Gardens CPT
Location: Cape Town
Salary:
Are you a quick learner who enjoys multi-tasking and being the backbone and go-to person for a property company? Our client in Gardens Cape Town requires top admin skills of a PA to take on this exciting opportunity.  The role is complicated, and training will be given, hence the reason they require a quick learner who can use their exceptional organisational and administrative skills ac...
2 days ago


Create a free job alert for Property Administrator in Cape Town

Enter your email address below and we will email you similar jobs when they become available:

You can cancel at any time. We will not spam you.
By giving us your email address your agree to our Terms and Conditions

 

Jobseekers

Register your CV Search jobs CV writing

Recruiter

Advertise jobs Search the CV database

General

Disclaimer Terms and conditions Privacy policy Cookie policy POPIA manual Unsubscribe

© Copyright 2026 Job Placements. All Rights Reserved.