Production And Admin Assistant

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Production And Admin Assistant

Stipend: R6200.00 pm

Location: Johannesburg (Randburg)

POSITION INFO:
Responsibilities 

• Manage calendars, schedule meetings, and coordinate appointments for production executives and team members.
• Organise and maintain production documents, call sheets, crew lists, and contracts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
• Prepare and submit expense reports, purchase orders, and payment requests.
• Serve as a liaison between production staff, talent, vendors, and external partners.
• Assist in onboarding crew and talent by organising start paperwork and credentialing.
• Track and manage office supplies, production equipment needs, and inventory.
• Maintain a filing system for confidential and sensitive production-related documents.
• Handle incoming calls, emails, and other communications in a professional manner.
• Support production meetings by preparing agendas, taking notes, and distributing materials.
• Help ensure production runs smoothly by proactively identifying and resolving logistical or administrative issues.
• Assist with post-production administrative tasks such as tracking deliverables.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the programme before.
• Matric
• Communication Skills: Excellent written and verbal communication; professional phone and email etiquette.
• Organisational Skills: Strong attention to detail with the ability to multitask, prioritise, and meet tight deadlines.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Team Player: Strong interpersonal skills with the ability to collaborate effectively across departments and with talent/crew.
• Problem-Solving: Resourceful and proactive in solving scheduling, logistical, and communication issues.
• Flexibility: Willingness to work extended hours, evenings, or weekends during production periods as needed.