Procurement & Stock Control Administrator - JHB

SUMMARY:
Procurement & Stock Control Administrator - JHB

POSITION INFO:
Job Spec
 
Our reputable client within the battery distribution and energy solutions industry is seeking an experienced and highly organised Procurement & Stock Control Administrator to join their Procurement team in Johannesburg.
 
The successful candidate will provide administrative and operational support to the Procurement Department, assisting with purchasing, supplier coordination, stock control, inventory reporting and interbranch stock administration across multiple business units.
 
Purpose of the Job:
To provide accurate and efficient procurement and stock control administration by processing purchase orders, maintaining procurement records, coordinating supplier documentation, monitoring outstanding orders and supporting stock availability across the Group.
The role ensures that procurement and inventory-related documentation is processed timeously and in accordance with company purchasing procedures, approval limits and internal controls.
 
Requirements:

• Relevant Diploma or qualification in Procurement, Supply Chain Management, Logistics or related field
• Minimum 5 years' experience in procurement, purchasing, stock administration, supply chain or a related administrative role
• Strong purchasing and procurement administration experience
• Good understanding of stock control and inventory administration
• Excellent Microsoft Office skills, particularly Excel
• Experience with ERP, accounting, procurement or inventory management systems advantageous
• Good numerical ability and accuracy with pricing, quantities, costs and spreadsheets
• Excellent written and verbal communication skills
• Strong administrative, planning and organisational skills
• Exceptional attention to detail and accuracy
• Good problem-solving and time management skills
• Reliable, proactive and able to take initiative
• Ability to work independently and follow up on outstanding tasks
• Comfortable managing multiple priorities and meeting deadlines

• Process and maintain local and international purchase orders across the Group
• Assist with purchasing activities and supplier-related administration
• Coordinate supplier documentation and procurement records
• Monitor outstanding orders and follow up on purchasing queries
• Ensure purchase orders and supporting documentation are accurate
• Maintain compliance with company purchasing procedures and internal controls

• Process daily interbranch transfers (IBTs) to branches
• Prepare stock journals for approval by the Procurement Officer or Manager
• Assist with stock adjustments relating to damages, obsolete stock, stocktakes, assets and stock corrections
• Extract stock valuations and calculate stock variances
• Investigate stock discrepancies and assist with stocktake reconciliations
• Maintain accurate stock administration and inventory records

• Prepare daily Takealot reports
• Prepare overstocking reports for consumable products
• Extract and maintain stock-on-hand reports for relevant branches and distribution operations
• Assist with monitoring stock availability and inventory movements
• Maintain accurate stock reporting and supporting documentation

• Process and maintain freight and courier creditor documentation
• Coordinate Head Office documentation relating to freight and courier services
• Monitor and record weekly container arrivals
• Process stationery and label orders
• Check consumable stock levels weekly, including terminals
• Liaise with suppliers, branches and internal departments
• Follow up on outstanding procurement and stock-related queries
• Provide general administrative support to the Procurement Manager