SUMMARY:
Procurement and Inter-Branch Stock Coordinator
POSITION INFO:
Qualification
- Matric / Senior Certificate
- Relevant qualification
Requirements- Valid drivers license
- At least two years’ experience in purchasing, stock control, order processing or a similar role.
- Experience using an ERP, purchasing or inventory management system.
- Working knowledge of Microsoft Excel and Outlook.
- Understanding of purchase orders, stock transfers and supporting documentation.
- Experience using SYSPRO.
- Advanced Microsoft Excel skills.
- Experience in a manufacturing, warehouse or multi-branch environment.
- A qualification in procurement, logistics or supply chain management.
- Experience purchasing factory materials and consumables.
- Strong planning, organisation and follow-up skills.
- Accuracy in data capture, quantities and documentation.
- Clear communication with suppliers and internal teams.
- Ability to prioritise competing factory and branch requirements.
- Practical problem-solving skills and attention to detail.
- Accountability and sound judgement when handling company purchases and stock.
Duties- Factory Procurement
- Obtain quotations and compare supplier pricing, quality, availability and delivery lead times.
- Prepare and process purchase orders in line with approved requirements and purchasing procedures.
- Order materials, components, consumables and other supplies required by the factory.
- Follow up on outstanding orders and communicate shortages or delivery delays.
- Liaise with production and stores to understand requirements and prioritise urgent purchases.
- Resolve supplier delivery discrepancies, incorrect items and returns.
- Maintain accurate purchasing records and assist with purchase order, delivery note and invoice queries.
- Inter-Branch Stock Orders
- Plan and coordinate branch stock replenishment.
- Receive, check and process IBT stock orders for all branches.
- Confirm stock availability and coordinate fulfilment with stores, production and dispatch.
- Follow up on outstanding transfers and back orders.
- Keep branches informed of stock shortages, expected availability and delivery progress.
- Ensure that transfer documentation and system entries are accurate and complete.
- Investigate transfer discrepancies and coordinate their resolution with the relevant teams.
- Flag recurring shortages and unusual stock requests for review.
- Coordination and Reporting
- Maintain up-to-date records of outstanding purchase orders and branch transfers.
- Report supply delays, urgent requirements and stock issues to management.
- Work closely with suppliers, branches, production, stores, dispatch and finance.
- Follow company approval procedures and stock control processes.
- Accurate and timely processing of purchase orders and IBTs.
- Consistent follow-up on outstanding orders and transfers.
- Prompt communication of shortages and delivery delays.
- Accurate purchasing and stock transfer records.
