Portfolio Administrator - Cape Town, Northern Suburbs

Recruiter:

Service Solutions

Job Ref:

SSS/G

Date posted:

Wednesday, October 12, 2022

Location:

CapeTown, South Africa

Salary:

Basic

SUMMARY:
Portfolio Administrator - Cape Town, Northern Suburbs

JOB DESCRIPTION:

Portfolio Administrator - Cape Town, Northern Suburbs

South Africa’s #1 Property Investment Company, is looking for a Portfolio Administrator to join their team in Cape Town.

To qualify for this position, you need:

NQF 4 or working towards completing your NQF 4
At least 2 years of experience in a similar position
Experience with rentals
Experience with PayProp
Great administrative skills
Excellent communication skills and telephone etiquette
- Drivers license and own reliable vehicle
- Work from home setup

You will work predominantly on the following programs:

Red Rabbit, Payprop, Excel, Google docs

Functions and responsibilities

Monthly list to team on tenants that are vacating on allocated portfolio
Send Vacating checklist to all tenants who give notice on allocated portfolio
Attend AGM’s on allocated blocks in person or via zoom
Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
Receive rental application and open file on laptop, prepare all docs
Upload lease to payprop and debit order form
Create property, create tenant and create invoices on payprop.
What accounts are we paying for the Landlord? Have the accounts redirected to the company and ensure the correct amounts are paid every month.
Monthly statements to Landlord
Monthly statements to tenants and invoices
Attend to monthly reconciliation of rental payments on allocated portfolio
Attend to monthly account payments for Landlord
Attend to Deposit refund payments within 14 days
Load deposit processing fee on deposit refunds
Follow up on tenants in arrears as per strict process LOD on 4th of every month
Investors to be kept updated on late payments at all times
Have an action plan in place to collect arrears
Eviction instructions to be handed to attorneys o.b.o owner if requested
Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
Attend to problems with water and electricity accounts

Maintenance on the portfolio:

Portfolios are split to a maximum of 350 properties per person
Each Portfolio administrator will have a list of approved contractors that they will work with
Each contractor will sign a service level agreement (SLA) which must be adhered to
Attend to all maintenance and exit inspection maintenance on allocated portfolio

Please send your CV + salary expectations + recent picture of yourself to Gypsy on

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Junior Office and Finance Administrator | Cape Town
Location: Capetown
Salary: Negotiable
Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! An established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office and Finance administrator to join their team.
36 days ago

Payroll & HR Administrator | Foreshore Cape Town
Location: Capetown
Salary: Basic Salary + Company Benefits
A Payroll & HR administrator position is now available at one of the largest independent and longstanding Auditing, Accounting, and Advisory firms. This role involves providing Payroll and HR administrative support to the Firm and the HR department.
12 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Join Our Journey of Discovery â Financial administrator Wanted!Are you a numbers whiz with a keen eye for detail? We're looking for a meticulous and organised Financial administrator to join our finance team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to ta...
6 days ago

Junior Office & Finance Administrator Cape Town
Location: Capetown
Salary: Negotiable
An established and rapidly growing software engineering company that focus on delivering innovative digital solutions and exceptional service to clients are on the lookout for a lady that demonstrates integrity and accountability in all tasks to join them as an office and finance administrator.
51 days ago

CA(SA) Financial Reporting Fund Accountant
Location: Cape Town
Salary:
68 days ago

Financial Administrator
Location: Cape Town
Salary: 25000 Monthly
Financial administrator â DurbanvilleFinance / AdministrationFull-time | On-siteOur client is a dynamic and forward-thinking company committed to sustainable urban development in the Durbanville area. With a focus on growing its residential property portfolio and protecting conservation and heritage spaces, the company continues to expand its footprint through innovation and purpose-driven growt...
6 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Join Our Journey of Discovery â Financial administrator Wanted!Are you a numbers whiz with a keen eye for detail? We're looking for a meticulous and organised Financial administrator to join our finance team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to ta...
5 days ago

Financial Administrator
Location: Cape Town
Salary: Monthly
Our client based in Durbanville is seeking a Financial administrator to join their team.Â Our client is a dynamic company driven by a spirit of discovery, inspired by those who historically marked uncharted territories with symbols of exploration. The company is committed to tackling impactful challenges, with a focus on growing its residential property portfolio, establishing and protecting conse...
12 days ago

Legal Administrator
Location: Cape Town
Salary: 8000 Monthly
My client, a reputable law firm based in Observatory in cape town, is looking for a new legal administrator. We need 5 years of experience working in a Law Firm as an administrator. EE: Open
9 days ago

Financial Administrator - Property Management
Location: Northern Suburbs
Salary:
Financial administrator - Property Management Experience EssentialBellville, Western capeGrade 12Experience with the MDA property accounting management softwareReceipting tenants’ trust deposits and paymentsProcess rent reconciliation and journalingLegal expenses and fees recovered from bad debtor tenantsEngage, liaise and maintain good relationships with landlords and tenants
9 days ago

Portfolio Administrator - Cape Town, Northern Suburbs

Similar jobs you might be interested in:

Create a free job alert for Portfolio Administrator - Cape Town, Northern Suburbs in CapeTown

Jobseekers

Recruiter

General