Personal / Executive Assistant

SUMMARY:
Our client in the Insurance and Risk Industry is seeking to employ an experienced Personal / Executive Assistant to the Regional Director; to join their team based in Illovo, Johannesburg.

3 to 5 years’ relevant experience in a personal assistant, executive support or senior administrative role secures.

Join a dynamic and forward-thinking team where your skills will make an immediate impact and your career can thrive.

POSITION INFO:
Requirements:

• Matric / Grade 12 or equivalent.
• A qualification in office administration, business administration, secretarial studies or a related field would be advantageous.
• 3 to 5 years’ relevant experience in a personal assistant, executive support or senior administrative role.
• Experience in an insurance brokerage or financial services environment would be advantageous.
• Demonstrated experience managing complex diaries, coordinating meetings, preparing minutes and handling confidential information.

• Manage the Director’s diary, appointments, correspondence and competing priorities.
• Coordinate meetings, prepare agendas and meeting packs, take minutes and follow up on action items.
• Arrange business travel, accommodation, itineraries and related logistics.
• Prepare and proofread correspondence, reports and presentations.
• Liaise professionally with clients, insurers, regional managers, brokers and internal support teams.
• Consolidate information for regional management reports and track submissions, projects and deadlines.
• Maintain accurate electronic records, contact lists and confidential documentation.
• Assist with expense claims, invoice submissions and general office administration in line with approval procedures.
• Coordinate business events, workshops and client engagements as required.
• Handle sensitive information discreetly and refer technical insurance enquiries to authorised colleagues.