Personal Assistant to GM

Recruiter:

Ultra Personnel

Job Ref:

JHB001630/VM

Date posted:

Wednesday, February 11, 2026

Location:

Johannesburg, South Africa

Salary:

Monthly

SUMMARY:
Our client, a leading equipment supplier based on the East Rand is looking for a Personal Assistant to support the General Manager in order to ensure effective management of his time and perform secretarial and administrational tasks efficiently and with discretion. Individuals who apply should live on the East Rand and have their own transport.

POSITION INFO:
Matric and 5 years relevant experience
Admin / Secretarial Diploma is required

Minimum 5 years related experience and/or training; or equivalent combination of education and experience in office support, travel arrangements and secretarial duties
This individual manages the office and diary of the General Manager, makes travel, visa and forex arrangements for the entire division, liaises with staff, customers and business partners in a professional manner and where necessary attends to confidential matters.

Duties

Screens telephone calls and handle queries
Manages the principal’s diary and sets up meetings
Prepares written correspondence on the principal’s behalf such as minutes, presentations, reports, letters, emails, agreement, guidelines, policies and procedures
Arranges travel, accommodation, forex and visa requirements for divisional staff, customers, business partners and affiliates
Liaises with hospitality and travel service providers in order to negotiate better pricing and service contracts
Processes orders on the Baan system and ensure documentation is supplied to creditors for timeous payment
Plans, organises and manages events
Commissions work on the principal’s behalf
Manages, reviews and improves filing and office systems
Monitors and coordinates internal policies, procedures, guidelines and documentation and ensures upload on the SharePoint or distribution to the relevant parties
Prepares reports on fuel and telephone usage
Orders office equipment and stationery
Monitors divisional leave documentation
Monitors and updates organigrams for all departments within the division
To perform this job successfully, the individual should have detailed knowledge of all Microsoft Office products such as Outlook, Word, Excel, PowerPoint, Visio and Publisher as well as knowledge of Baan and electronic travel and car hire booking programs supplied by service providers from time to time.

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